06 - Laserfiche WebLink

Alameda CTC Agreement No.A23-0049 Project No. 157800 Alameda CTC Request for Reimbursement and Reporting Requirements. If PROJECT SPONSOR does not incur any reimbursable expenses during the minimum invoicing period,in lieu of submitting an invoice, PROJECT SPONSOR shall submit a letter or a statement as part of the required progress report for the same period confirming that no reimbursable costs were incurred during the given period. If PROJECTSPONSOR requests reimbursement for costs incurred as a result of a contract or agreement with a third party that contains a contract value of$50,000 or greater,e.g. a consultant,contractor or other entity,PROJECT SPONSOR shall submit an electronic copy of the fully executed contract or agreement to ALAMIiDA CTC prior to AI..xN11;1D.\CTC authorizing reimbursement of such costs. Supporting documentation for the Request for Reimbursement packages includes copies of invoices from vendors,consultants,or contractors and summaries of eligible PROJECT SPONSOR staff time charges. PROJE.C1'SPONSOR may suggest an alternative method,subject to approval in advance by ALAMFDA CTC,to document staff costs charged to the PROJECT. 18. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log upon AI.AbTED:k CTC's request,if the PROJECT includes the acquisition of right-of-way and/or the relocation or protection of utility facilities. 19. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance with this AGRI:FMFNT,including documentation of activities,performance,progress reports,final report, expenses and charges to support invoices submitted to AT.AMFDA CTC and other PROJECT reporting requirements as described in Appendix C:Alameda CTC Request for Reimbursement and Reporting Requirements in one central location for a period of not less than five (5)years after the later of(i)ATAIM EDA CTC's payment of the final invoice, (ii) the PROJECT SPONSOR'S submittal of the Final Report for ALAMEDA CTC ADMINISEFRE'D FUNDS under this AGREEMEXI',and(iii) the end of the PROJI-'cT'S established"Years of Effectiveness"period(as identified in Appendix G:Transportation Fund for Clean Air Policies and Requirements)if any TFCA funds are provided under this AGREEMENT. a. PROJECT SPONSOR and PROJECT SPONSOR's contractors and subcontractors shall each maintain and make available for inspection and audit all books,documents,papers, accounting records,and other evidence pertaining to the performance of such contracts, including,but not limited to,the costs of administering those various contracts. b. PROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect, audit,or make copies of any PROJECT records for a period of five(5)years after ALAMEDA CTC's payment of the final invoice and the PROJECT SPONSOR'S submittal of the Final Report. The same access also shall be granted to BAAQMD or its authorized representatives for TFCA funds obligated by this AGREEMENT. 20. PROJECT SPONSOR shall comply with all of the following publicity requirements to inform the public on the use of AI.AMFDA CTC ADMINISTERED FUNDS on the PROJECT. a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the approved ALAMEDA CTC logo,where practical,on construction informational signs, vehicles or equipment operated or obtained as part of the PROJECT,and on any publicly distributed information(e.g.,fact sheets, flyers,brochures,maps,schedules,websites,press releases),created for or associated with the PROJECT. For TFCA funding obligated through Page 6 of 16