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14 THE CITY OF PLEA ,� :: - QN CITY COUNCIL AGENDA REPORT October 3, 2023 Public Works TITLE: APPROVE THE PURCHASE AND OUTFITTING OF SIX POLICE UTILITY HYBRID INTERCEPTORS IN THE AMOUNT OF $656,894 AND APPROVE BUDGET AMENDMENTS IN THE POLICE VEHICLE REPLACEMENT FUND SUMMARY As part of the City's 20-year Repair and Replacement Plan, six of 27 police patrol vehicles are scheduled to be replaced in Fiscal Year 2023/24. Patrol vehicles are typically replaced on a five-year cycle due to operational use, warranty expirations, wear and tear, mileage, and maintenance repair costs. Staff recommends the purchase of Ford Police Hybrid Utility Interceptors to meet operational changes, and for climate responsibility as aligned with the City's Climate Action Plan 2.0 by reducing the carbon footprint and transitioning the City's fleet into hybrids and, eventually, electric vehicles. Hybrid vehicles have the same functionality as their gas counterparts yet offer reduced emissions and fuel usage. RECOMMENDATION Staff recommends the City Council authorize the City Manager to: • Execute a purchase order with Folsom Lake Ford for six Ford Police Hybrid Utility Interceptors vehicles in the amount of $451,971, including a 15 percent contingency • Execute a purchase order with Lehr for the outfitting of six patrol vehicles in the amount of$181,960, as well as a 15 percent contingency • Approve the use of an existing purchase order with Crash Champions in the amount of $22,963 as well as a 15 percent contingency, to paint the front doors white • Amend the FY 2023/24 Budget for the Police Vehicle Replacement Fund by: o Increasing the FY 2023/24 vehicle appropriation by $136,684 o Decreasing the fund balance by $136,684 FINANCIAL STATEMENT The cost to purchase and outfit the six Ford Police Hybrid Utility Interceptors is $571,212. Staff is requesting a 15 percent contingency in the amount of $85,682 for unforeseen costs associated with the replacement and outfitting for a total purchase amount of $656,894. This purchase would be funded by the Internal Service Fund (511) Police Vehicle & Equipment Replacement (51122110-440107). A budget appropriation of $136,684 is needed in FY 2023/24 due to higher costs for hybrid vehicles. There is adequate funding in the Police Vehicle Replacement Fund for this budget appropriation.