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5. ADVANCE NOTICE a. Absent exigent circumstances, the Department will provide direct notice to the employee at least 72 hours prior to the change. In the event the Department fails to give an employee at least seventy-two (72)hours prior notice of a shift change, the employee will be paid two (2) hours at time and one-half in addition to all scheduled hours (at regular rate) for the adjusted shift. It is understood that notice is not required for scheduled or emergency overtime as that is not considered a shift adjustment. 6. RELIEF POSITIONS a. Two Sergeants will be designated as Relief Supervisors. • One Sergeant will be required to work Schedule A-Night Watch. This will be designated as the "home shift". • One Sergeant will be required to work Schedule B -Night Watch ("home shift"). b. All but two Officer Positions assigned to work Schedule B -Night Watch will be designated as Relief Officers. c. All Relief Positions may be moved from their"home shifts"to fill shift vacancies on Schedule A or Schedule B. • Schedule adjustments shall be made in a manner that will not conflict with an employee's scheduled Annual Vacation, Paid Time Off, or days off that are adjacent to scheduled time off. d. The Department will make every effort to provide as much advance notice as possible; however, a minimum of 72-hours advance notice will be provided to the Relief employees prior to an adjustment from their"home shifts" (see Section 4 of this Side Letter). • Adjustments from Night Watch to Morning Watch on Schedule B are exempt from the 72-hour notice requirement outlined in Section 4 of this Side Letter. 7. MAXIMUM HOURS WORKED a. In the event an employee is required to work beyond his/her normal shift, the employee shall not be required to work more than 15.5 consecutive hours. b. The Department shall endeavor to provide employees with a minimum of eight hours off between shifts. c. Maximum hours worked and minimum hours off are subject to change at the discretion of the Police Chief based upon organizational need as a result of emergencies, disasters, and major incidents. 8. VACATION SIGN UPS a. Only one Patrol Officer at a time will be granted Annual Vacation/Paid Time Off on each watch. b. Only one Patrol Sergeant at a time will be granted Annual Vacation/Paid Time Off on Schedule A and one on Schedule B. c. Employees may sign up for leave equal to one year of annual vacation accrual (maximum of five weeks). d. Leave will be accounted for on an hour for hour basis. Thus, absence on a 10-hour day will require 10 hours of vacation leave and absence on a 12.5-hour day will require 12.5 hours of vacation leave. 34