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8 THE CITY Of # °t.='' "' CITY COUNCIL AGENDA REPORT PLEASANTON. September 19, 2023 Public Works TITLE: APPROVE FOURTH AMENDMENT TO AGREEMENT FOR AS- NEEDED ELECTRICAL SERVICES WITH HARVEY ELECTRIC BY INCREASING THE NOT-TO-EXCEED AMOUNT BY $400,000 FOR FISCAL YEAR 2023/24 FOR A TOTAL CUMULATIVE NOT-TO-EXCEED AMOUNT OF $1,500,000 OVER A FIVE-YEAR TERM SUMMARY In July 2019, the City entered into a three-year as-needed agreement with Harvey Electric at an annual amount of $150,000 for a total of $450,000, with the option to extend the terms for two additional one-year terms. The first amendment was approved in April 2021 to increase the not-to-exceed total amount from $150,000 to $200,000 for FY 2020/21. The second amendment was approved in November 2021 to amend the contract for a cumulative amount of $700,000. The third amendment was approved in June 2022 to extend the agreement term through June 30, 2024, and to increase the cumulative not-to-exceed amount by $400,000 for a total amount of$1,100,000. Given the anticipated increase in general electrical repairs and specific projects requiring electrical work, Staff is requesting a $400,000 increase to the cumulative not- to-exceed amount, for a total amount of $1 ,500,000 for the five-year term ending FY 2023/24. This increase will ensure adequate funding for this fiscal year's projects and potential electrical repairs. RECOMMENDATION Authorize the City Manager to amend the as-needed agreement with Harvey Electric by increasing the not-to-exceed amount to $400,000 for FY 2023/24 (to June 30, 2024), which increases the total cumulative not-to-exceed amount to $1 ,500,000 over five years. FINANCIAL STATEMENT The agreement with Harvey Electric is funded by the Maintenance and Parks operating budgets (00140301, 00140401) and the Internal Service Funds - Facilities Renovation (Fund 515) and Parks and Median Renovation (Fund 518) in FY 2023/24. There is sufficient funding budgeted in these accounts to provide for the requested $400,000 increase.