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7 <br /> THE CITY OF <br /> PLEASANTON. CITY COUNCIL AGENDA REPORT <br /> July 18, 2023 <br /> Engineering <br /> TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A <br /> CONSTRUCTION CONTRACT TO QA CONSTRUCTORS, INC. IN THE <br /> AMOUNT OF $515,930 FOR THE 2023 STREETS PREVENTATIVE <br /> MAINTENANCE PROJECT, CIP NO. 23570 <br /> SUMMARY <br /> This project consists of preparing 1.35 million square feet of existing pavement for the <br /> City's upcoming slurry seal project. The preparation work includes restoring distressed <br /> pavement areas and sealing cracks on streets that will then be slurry sealed from curb <br /> to curb. The project includes the installation of an approach guardrail at Bernal Bridge <br /> over the Arroyo Del Valle. <br /> Bids were received on June 21, 2023, and staff recommends awarding the construction <br /> contract to the lowest responsible bidder, QA Constructors, Inc. in the amount of <br /> $515,930 for the 2023 Streets Preventative Maintenance Project, CIP No. 23570. <br /> RECOMMENDATION <br /> Staff recommends the City Council: <br /> 1 . Approve plans and specifications, review bids, and award the construction contract <br /> for the project to QA Constructors, Inc. for the low bid amount of$515,930. <br /> 2. Authorize the City Manager to enter into the project contract. <br /> 3. Authorize the Director of Engineering to approve and execute contract change <br /> orders for a project contingency amount not-to-exceed $51,600 (approximately 10 <br /> percent of the contract) for unforeseen yet necessary related work. <br /> 4. Transfer $89,246 (Fund 160) from the Annual Slurry Seal Project, CIP No. 24504, to <br /> the 2023 Streets Preventative Maintenance Project, CIP No. 23570. <br /> 5. Transfer $404,451 (Fund 211) from the Annual Street Resurfacing and Preventative <br /> Maintenance Project, CIP No. 23503, to the 2023 Streets Preventative Maintenance <br /> Project, CIP No. 23570. <br /> 6. Transfer $74,290 (Fund 201) from the Bernal Bridge (East) Abutment Project, CIP <br /> No. 23569, to the 2023 Streets Preventative Maintenance Project, CIP No. 23570. <br /> FINANCIAL STATEMENT <br /> The total estimated project expenditure is $567,987, including $52,057 for the project <br /> contingency and advertising. The 2023 Streets Preventative Maintenance Project, CIP <br /> No. 23570 is a new project not included in the Capital Improvement Program and staff <br /> recommends the transfer of $567,987 from various CIP projects — as outlined in the <br /> recommendations — where the original scope of work was programmed, to fund this <br /> project (see Attachment 1). <br />