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Conduct Correspondence also should be equally clear about representation City letterhead may be used when the Councilmember is representing the City and the City's official position. A copy of official correspondence shall be given to the Council Executive Assistant to be filed in the Council Office as part of the public record. City letterhead shall not be used for non-City business nor for correspondence representing a dissenting point of view from an official Council position. 6. Council Conduct with Boards and Commissions The City has established several boards and commissions as a means of gathering more community input. Residents who serve on boards and commissions become more involved in government and serve as advisors to the City Council. They are a valuable resource to the City's leadership and should be treated with appreciation and respect. If attending a board or commission meeting, be careful to only express personal opinions Councilmembers may attend any board or commission meeting, which are always open to any member of the public. Councilmembers are encouraged to attend board or commissions meetings in support of their role as council liaison to a board or commission. However, they should be sensitive to the way their participation could be viewed as unfairly affecting the process—especially if it is on behalf of an individual, business or developer. Any public comments by a Councilmember at a board or commission meeting should be clearly made as individual opinion and not a representation of the feelings of the entire City Council. Limit participation to questions of'clarification It is inappropriate for a Councilmember to lobby on behalf of an individual, business, or developer, and vice versa. It is acceptable for Councilmembers to clarify a position taken by the board or commission or City Council. Remember that boards and commissions serve the community, not individual Councilmembers The City Council appoints individuals to serve on boards and commissions,and it is the responsibility of boards and commissions to follow policy established by the Council. But board and commission members do not report to individual Councilmembers,nor should Councilmembers feel they have the power or right to threaten board and commission members with removal if they disagree about an issue. Appointment and re-appointment to a board or commission should be based on such criteria as expertise, ability to work with staff and the public, and commitment to fulfilling official duties. A board or commission appointment should not be used as a political "reward." Be respectfid of diverse opinions A primary role of boards and commissions is to represent many points of view in the community and to provide the City Council with advice based on a full spectrum of concerns and perspectives. Councilmembers may have a close working relationship with some individuals serving on boards and commissions, but must be fair and respectful of all individuals serving on boards and commissions. For ease of reference in the Code of Ethics and Condzvct, the lean "Afember"refers to any member of the SunntTale City Council or the CUY's boards and commissions established by the City Charter, City Ordinance or Council policy. Page I I ol'15 Approved by City Council on 2/14/2023