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Conduct ,OWN'. Representing the Body Outside of official board or commission meetings, individual board and commission members are not authorized to represent the City or their board or commission unless specifically designated by the Council or their board or commission to do so for a particular purpose. In private settings, board and commission members may communicate at any time and on any subject with individual members of the City Council, and may express to them individual viewpoints and opinions. In public, however, all members shall represent the official policies or positions of their board or commission, with the following exception: 1(b). In Private Encounters Continue respectful behavior in private The same level of respect and consideration of differing points of view that is deemed appropriate for public discussions should be maintained in private conversations. Be aware of the insecurity of written notes, voicemail messages, and E-mail Technology allows words written or said without much forethought to be distributed wide and far. Would you feel comfortable to have this note posted to Twitter?How would you feel if this voicemail message were uploaded to YouTube? What would happen if this e-mail gets forwarded to others? Written notes, voicemail messages and e-mail should be treated as potentially "public" communication. �• Even private conversations can have a public presence Public officials are always on display—their actions, mannerisms, and language are monitored by people around them that they may not know. Lunch table conversations will be eavesdropped upon, parking lot debates will be watched, and casual comments between individuals before and after public meetings noted. Cellular phones and other technologies allow for recording of these events with the potential for recorded conversations and actions being shared via social media. In private, board and commission members may communicate at any time and on any subject with the City Council, and may express to Council individual viewpoints and opinions. 2. Elected and Appointed Officials' Conduct with City Staff Governance of a City relies on the cooperative efforts of elected officials, who set policy, appointed officials who advise the elected, and City staff who implements and administers the Council's policies. Therefore, every effort should be made to be cooperative and show mutual respect for the contributions made by each individual for the good of the community. Treat all staff as professionals Treat city staff with respect. Poor behavior towards staff is not acceptable. Do not disrupt City staff from their jobs Public officials should not disrupt City staff while they are in meetings, on the phone, or engrossed in performing their job functions. Do not attend City staff meetings unless requested by staff—even For ease of reference in the Code of Ethics and Conduct, the term "Alember"refers to any member o f the Sunnyvale Citta Council or the City's boards and commissions established by the City Charter, City Ordinance or Council policy. Page 7 of 15 Approved by City Council on 2/14/3023