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City staff, in consultation with SCI Consulting Group, a consultant that specializes in the formation of LMDs, began the analysis and Proposition 218 compliant voting procedure to increase assessments for the two most underfunded LMDs: Windsor and Bonde Ranch. The voting process was put on hold due to the Bonde Ranch residents' opposition to the increase at the February 3, 2022, neighborhood outreach meeting regarding the subject. Additionally, the voting process for the Windsor LIVID was also put on hold based on the input from residents at the February 2, 2022, outreach meeting. The Windsor residents expressed the desire for a longer and more inclusive outreach process prior to holding the vote. The City conducted further outreach in 2022 and 2023 and is moving toward a maintenance agreement with the Windsor HOA to take over the routine landscape maintenance and water costs starting in 2024. The City will work to determine maintenance expectations and appropriate maintenance standards for each district and will determine the appropriate reserve amount to cover eventual capital replacements. When complete, required assessment increases will be calculated. The goal for each LIVID with this effort is to fully understand the funding required to implement a sustainable landscape maintenance program in accordance with PUD requirements and the expectations of those residents living in the affected special assessment district, as well as to grow the capital reserve with an annual contribution to fund eventual replacement based on an anticipated replacement cycle. The assessments will not be increased for this coming year's maintenance. The information contained in this report regarding the need to increase assessments, and the plan to have the residents in each special district consider and vote on an assessment increase, is informational only with respect to the proposed public hearing and action that will be before City Council on June 20, 2023. PUBLIC COMMENT Staff provides general information to residents within the Landscape and Lighting Maintenance Districts as a part of the public notice for confirmation of the Engineer's Report. This annual notice provides the name and phone number of a staff contact person should questions arise. While assessments will not increase because of this year's Engineer's Report, it is expected that the plan outlined in this report to ask residents to increase their assessments in the future may result in more public comments than has occurred in the past. If questions are received and answered prior to the public hearing on June 20, 2023, staff will provide the City Council with those questions and staffs answers at or before the public hearing. Submitted by: Fiscal Review: Approved by: Stephen Kirkpatrick Susan Hsieh Gerry Beaudin Director of Engineering Director of Finance City Manager Attachments: 1. Summary Table of Landscaping and Lighting Maintenance Districts Page 9 of 10