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12 <br /> THE CITY OF <br /> CITY COUNCIL AGENDA REPORT <br /> pLE ASANTON. <br /> December 6, 2022 <br /> Library and Recreation <br /> TITLE: APPROVE AN AGREEMENT FOR GOODS AND SERVICES WITH FARBER <br /> SPECIALITY VEHICLES IN THE NOT TO EXCEED AMOUNT OF $396,548 <br /> INCLUSIVE OF A 10 PERCENT CONTINGENCY ($36,000) FOR THE <br /> DESIGN, BUILD, AND DELIVERY OF A MOBILE OUTREACH VEHICLE <br /> SUMMARY <br /> The California State Library awarded the Stronger Together: Improving Library Access <br /> grant to the City in January 2022 for the purchase of a Library and Recreation mobile <br /> outreach vehicle to expand services, eliminate barriers and implement new ways of <br /> bringing programs and materials to the community. City Council adopted a resolution <br /> accepting the grant on November 15, 2022. <br /> Following a Request for Proposals, staff recommends an agreement with Farber <br /> Specialty Services Vehicles for the purchase of a 28-foot Ford F59 Stepvan that <br /> includes options such as book carts, wheelchair lift, exterior awning, skylights, exterior <br /> storage, custom interior storage, WiFi, sound system, 55" LCD monitor, HVAC, solar <br /> panels, and a custom wrap so it will be recognizable throughout town. This vehicle does <br /> not need a special license to drive and will be driven by existing staff. <br /> RECOMMENDATION <br /> Approve an Agreement for Goods and Services with Farber Specialty Vehicles in the <br /> not to exceed amount of $396,548 inclusive of a 10 percent contingency ($36,000) for <br /> the design, build, and delivery of a mobile outreach vehicle. <br /> FINANCIAL STATEMENT <br /> $175,000 has been awarded through the Stronger Together: Improving Library Access <br /> grant for the purchase of a mobile vehicle, professional services to assist with the <br /> selection and design of the vehicle, outreach materials, and the exterior wrap of the <br /> vehicle. $175,000 in grant revenue is included in the Fiscal Year (FY) 2022/23 budget, <br /> and approximately $130,000 in expenditures are included in the Recreation and Library <br /> Department's budget. There are sufficient funds to cover the 10 percent Vehicle deposit, <br /> or $36,000. City General Fund contributions for the remaining cost of the vehicle, and <br /> the annual maintenance and fuel costs, will be requested through the two-year budget <br /> cycle for Fiscal Years 2023/24 and 2024/25, as the vehicle is estimated to take <br /> approximately one year for design, build and delivery. <br /> In the FY 2021/22 Year-End Operating Budget Report that will be presented to the City <br /> Council on December 6, 2022, staff will recommend setting aside $280,000 in the <br /> Page 1 of 3 <br />