CC MIN 05312022 - Laserfiche WebLink

the Lemoine Bypass Pipeline, the Annual Playground Renovations, and Annual Court Resurfacing. She provided a brief overview of the City Council Priority Projects. She advised the projects were assessed for affordability and the capacity to complete the projects. She reports staff recommends $350,000 for the Bernal Community Farms which will be brought to City Council soon. She advised the skatepark is being proposed with a reduced scope of $3 million for the first year and then future funding will cover the rest. Staff recommends $250,000 for the Cricket Pitch and Field and $2.5 million for West Las Positas Boulevard repairs. She noted the Library Roof, Lighting, and Fire Control Panel is fully funded and advised that $1.7 million is recommended to be added to the Century House facility. Councilmember Testa referenced a public comment that West Las Positas Boulevard has been deemed unsafe and inquired if that was accurate. She recalled the City Traffic Engineer and Director of Engineering had deemed it to be safe. Interim City Manager Dolan noted roads are not deemed safe or unsafe, but some are safer than others. He acknowledged that West Las Positas Boulevard is experiencing some issues the City knows need to be fixed. Director of Engineering Steve Kirkpatrick reported the City is not intending to close West Las Positas Boulevard at this time. He explained the number one complaint is that it is bumpy which is due to the sub-base shrinking. He reported spot repairs will continue until full reconstruction can begin. Councilmember Testa asked City Traffic Engineer Mike Tassano for comment. He reported he is usually asked if a traffic collision occurred due to the condition of West Las Positas Boulevard. He explained that while several collisions have occurred, the ones that he has seen are not a result of the uneven pavement surface. He echoed Director Kirkpatrick's comments that there is currently not a safety issue and noted the road would be closed if there was a safety concern. He explained there will be a point where fixing the entire roadway is necessary. Councilmember Testa inquired about the $5 million allocated for fixing the Library roof. Director Kirkpatrick explained it is a standard re-roofing but has found windows also need to be replaced. He advised a cost estimator came up with the amount and the project is currently out to bid. He explained there are some placeholders in the bid for repairs that cannot be determined until the roof is dismantled. Construction is done in phases to keep the Library open, adding to the cost of the project. Councilmember Testa advised she was confused by the terms of Repair & Maintenance, Repair & Replace, and Internal Services and inquired if they are referring to the same account and fund. Interim Finance Director Shah advised the Internal Services Fund (ISF) is a broader category and terms Repair & Maintenance and Repair & Replace are used interchangeably. They are specific kinds of funds that are used to either replace or repair equipment or repair or create renovations within a facility. She clarified there are 19 funds the City has for certain purposes depending on the expense incurred. Councilmember Testa inquired why projects like the Library roof would not be identified as a need. Interim Finance Director Shah explained that typically Repair & Replacement Funds are built over time for a certain purpose and do not normally have capacity for larger projects. She explained the funds are typically set aside for emergency repairs. She further explained there is an accounting requirement that if a project goes over a certain threshold it has to be reported in a certain way and maintained separately from an ISF. Councilmember Testa advised the Operating Budget identifies $8 million in Repairs & Maintenance and inquired clarification on how that is different. Interim Finance Director Shah explained it is three distinct accounting practices and the level of spending separates the categories. Councilmember Testa inquired why the policy for the maximum threshold for the Rainy Day Fund has been exceeded. Interim Finance Director Shah explained the policy referenced is for the General Fund Reserves. She explained the Rainy Day Fund was set up in 2022 to plan for potential reduced revenues experienced due to the pandemic. She advised there has been the past practice of transferring $5 million annually from the General Fund to CIP. She reported in 2020, the City Council decided to put half of it aside in what was termed the Rainy Day Fund with the end goal of eventually City Council Minutes Page 4 of 11 May 31,2022