RES 221299 - Laserfiche WebLink

City of Pleasanton Article 6. Other Related Services and Standards Franchise Agreement with Pleasanton Garbage Service City of Pleasanton Page 77 June 7, 2022 6.1.3 Billing Inserts 2733 City may direct Contractor to insert up to ten (10) mailers per year into Billings relating to service with the 2734 Billings including inserts prepared by StopWaste.Org (also known as the Alameda County Waste 2735 Management Authority and Alameda County Source Reduction and Recycling Board). The mailers must 2736 fit in standard envelopes. Contractor also agrees to insert with the Billings, mailers describing activities 2737 of the City government. City will provide not less than thirty (30) calendar days’ notice to Contractor prior 2738 to the mailing date of any proposed mailing to permit Contractor to make appropriate arrangements for 2739 inclusion of the City's materials. City will provide Contractor the mailers at least fifteen (15) calendar days 2740 prior to the mailing date. The cost of printing such inserts and any additional postage shall either be paid 2741 for by the City or included in the costs upon which Rates are based. 2742 6.2 Records 2743 6.2.1 General 2744 Contractor shall maintain such accounting, statistical, and other records related to its performance under 2745 this Agreement as shall be necessary to develop the financial statements and other reports required by 2746 this Agreement. Also, Contractor agrees to conduct data collection, information and record keeping, and 2747 reporting activities needed to comply with and to meet the reporting and Solid Waste program 2748 management needs of Contractor and AB 939, SB 1383, and other federal, State, and local laws and 2749 regulations and the requirements of this Agreement. To the extent such requirements are set out in this 2750 and other Articles of this Agreement, they shall not be considered limiting or necessarily complete. In 2751 particular, this Article is intended to only highlight the general nature of records and reports and their 2752 minimum content and is not meant to comprehensively define what the records and reports are to be 2753 and their content. Further, with the written direction from the City, the records and reports to be 2754 maintained and provided by Contractor in accordance with this and other Articles of the Agreement shall 2755 be adjusted in number, format, or frequency. Records and reporting may be revised to reflect current 2756 record keeping and reporting requirements. 2757 Contractor shall maintain records required to conduct its operations, to support requests it may make to 2758 City, and to respond to requests from City. Adequate record security shall be maintained to preserve 2759 records from events that can be reasonably anticipated such as a fire, theft, and earthquake. 2760 Electronically-maintained data/records shall be protected and a second copy of data/records shall be 2761 saved to a protected source such as an external hard-drive. 2762 Contractor agrees to provide or make available records of any and all companies conducting operations 2763 addressed in the Agreement to City and its agents and/or representatives during normal business hours. 2764 The Parties acknowledge that as of the Effective Date of this Agreement, the Contractor’s accounting and 2765 management information systems may not have the capability of meeting the requirements of this 2766 Agreement. As of the Effective Date, the Contractor has identified any necessary revisions to its existing 2767 systems or selected replacement systems, and has entered into agreements for such revisions or 2768 implementation of such systems, including training of Contractor’s staff in order to meet the requirements 2769 of this Agreement. Plans for the modification or implementation of such system have been provided by 2770 the Contractor to the City. Contractor’s failure to successfully implement systems which enable reporting 2771 and data management as required by this Agreement within one (1) year from the Effective Date shall be 2772