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BACKGROUND With implementation of SB 1383, the City intends to institute practices equivalent to compliance with SB 1383 procurement requirements and the City's Purchasing Policy. The City is required to procure recycled content supplies and paper that reduce waste by increasing product efficiency and effectiveness. In previous years, City departments have purchased paper and general office supplies through various vendors, but primarily with Blaisdell's Business Products, along with other vendors as -needed. For ease of audit and reporting to comply with SB 1383 requirements of paper products, the City opted to centralize procurement under one vendor for both paper and office supplies. In circumstances where SB 1383 requirements cannot be met, documentation must be provided by the vendor to validate exceptions to purchasing. DISCUSSION RFP Process The City solicited proposals for office supplies and paper on May 6, 2022. Three proposals were received from Blaisdell's Business Products (incumbent vendor), Office Depot, and Staples. Interviews were conducted by City staff with all vendors for a product demonstration of the vendor's capabilities to meet SB 1383 compliance requirements and ordering and reporting functions. The following criteria were considered in the selection process: quality and breadth of products; ability to meet specified service requirements, including sustainability and SB 1383; pricing/best value; financial stability; and ability to implement program quickly with minimal business disruption. After reviewing the submitted proposals and interviews, staff determined that all vendors were well qualified and demonstrated ability to meet the criteria specified in the RFP. With the shift to citywide centralized procurement, staff selected Office Depot for award of contract. The company offers a robust selection of products at competitive pricing that staff is confident will meet the needs of City departments. Office Depot also demonstrated detailed and tailored reporting formats that will assist staff with SB 1383 auditing. It is anticipated that there will be a transition period for onboarding of a new ordering process both due to selection of a new vendor as well as incorporation of SB 1383 requirements, and staff has prepared a schedule of internal trainings for department staff users. Reporting Records will be maintained in the City's financial management system for Recovered Organic Waste Products, Recycled -Content Paper Products, and Recycled -Content Printing and Writing Paper, consistent with the recordkeeping requirements for SB 1383. All City staff authorized to make Recovered Organic Waste Products, Recycled -Content Paper Products, and Recycled -Content Printing and Writing Paper purchases will be provided training on the City's purchasing procedures. 2