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13 THE CITY OF CITY COUNCIL AGENDA REPORT PLEASANTON, June 7, 2022 Operations Services TITLE: APPROVE FIRST AMENDMENT TO AGREEMENT WITH RUBICON LANDSCAPE IN THE AMOUNT NOT-TO-EXCEED $300,413 FOR TRASH AND RECYCLABLE COLLECTION SERVICES FOR PARKS AND TRAILHEADS SUMMARY The City has a total of 478 exterior trash and recyclable receptacles throughout City parks, trails, and facility landscapes. These receptacles are emptied once to twice per week depending on location by a contractor. The underlying contract with Rubicon Landscape is set to expire on June 30, 2022. Per the term of the original Agreement, the Agreement can be extended by amendment for two additional one-year terms, not-to- exceed five years for the total Agreement. Due to increased community use at numerous parks throughout the city since the beginning of the COVID-19 pandemic, the current trash removal schedule does not provide an acceptable level of service. Staff is seeking to extend and amend the current Agreement to increase trash collection frequency at heavily used parks. RECOMMENDATION Authorize the City Manager to extend and amend the existing Agreement with Rubicon Landscape for a two-year period starting July 1, 2022, for a total not-to-exceed amount of $300,413. FINANCIAL STATEMENT Funding for trash and recyclable receptacles is allocated in the Parks Maintenance Division Operating Budget. The proposed agreement with Rubicon Landscape is for a not-to-exceed amount of$300,413. Funding ($147,089) has been requested for FY 2022/23 and includes an increase based on the consumer price index of 8.3 percent, a 10 percent contingency for unforeseen service needs, and $22,360 in added services. Funding ($153,324) will be requested in FY 2023/24.