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i <br /> i <br /> 4.3.1.3. Use City's Public Works Agreement,Agreement for As- <br /> Needed Goodsand Services (with maximum term of five <br /> years), or other appropriate City agreement. Labor and <br /> Materials, Performance, and Maintenance bonds may be <br /> required. Prevailing wages likely required. <br /> 4.3.1.4. Submit properly coded invoice with agreement in <br /> accordance withadministrative guidelines. <br /> 4.3.2. $10,000.01 to $60,000: City Manager Approval <br /> 4.3.2.1. Three price quotes required. If three cannot be obtained, submit <br /> a memoto the Finance Department outlining the <br /> solicitation/selection process. Alternatively, use force accounts or <br /> work authorization pursuant to an "As Needed" service <br /> contract. <br /> 4.3.2.2. The Qualified Low Bidder must be selected. If recommending a <br /> Sole Source Provider or a contractor other than the Qualified <br /> Low Bidder, theDepartment Head must submit a memo to the <br /> Finance Department justifying the recommendation. City <br /> Manager approval is required. <br /> 4.3.2.3. City Public Works Agreement, Agreement for As-Needed <br /> Goods and Services(with maximum term of five years), or <br /> other appropriate Cityagreement is required. Must be signed <br /> by the contractor and City Manager prior to issuance. <br /> 4.3.2.4. Submit properly coded invoice with agreement in <br /> accordance withadministrative guidelines. <br /> 4.3.3. $60,000.01 to$200,000: CitManager Approval with Informal Bidding <br /> 4.3.3.1. Issue a Notice Inviting Informal Bids to all contractors in the <br /> service category list developed by the City and/or all appropriate <br /> trade journals at least ten calendar days prior to bid opening. Bids <br /> must be received in a sealed envelope at a specific time, date, and <br /> location. <br /> 4.3.3.2. Selection must be the Lowest Responsive and Responsible <br /> Bidder. If recommending a Sole Source Provider or a contractor <br /> other than the Lowest Responsive and Responsible Bidder, the <br /> Department Head must issue a memo to the Finance Department <br /> (copied to the Law Department)justifying the recommendation. <br /> City Manager approval is required. 4 <br /> E <br /> Purchasing Procedures and Manual 15 <br /> I <br />