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City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2022
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051722
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5/11/2022 11:11:04 AM
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5/11/2022 11:08:00 AM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
5/17/2022
EXPIRATION DATE
5/17/2037
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Agreement are best resolved at the working level by the parties directly involved. Both parties agree <br />to make good faith commercially reasonable efforts to resolve disputes at this level. Such efforts <br />shall include the referral of any remaining issues in dispute to higher authority within each <br />participating party's organization for resolution. <br />ARBITRATION — Failing resolution of conflicts at the organizational level, the Customer and <br />MaintStar agree that any remaining conflicts arising out of or relating to this Agreement shall be <br />solely and exclusively determined by binding arbitration. Accordingly, all disputes and claims <br />arising from this Agreement shall be determined by an arbitration instituted in the County of <br />Alameda, State of California, before a single Arbitrator. In the event that the parties cannot agree <br />upon the designation of the Arbitrator, the Arbitrator shall be a retired judge or justice of the <br />California Superior Court, or the United States District court designated. The Arbitrator shall <br />havethe authority to entertain and determine all matters and disputes between the parties, <br />including theissuance of preliminary and permanent injunctive relief. <br />SYSTEM PERFORMANCE — The Platform will achieve a system uptime performance level of <br />99% during the Operation Hours on an annual basis inclusive of any downtime caused by the <br />underlying telecommunication services provider. Operational Hours for the Operations Services <br />Department is defined as 6:00am to midnight Pacific Time, seven days a week. <br />IT SUPPORT — MaintStar will provide technical assistance to the City's IT and GIS staff on the <br />operation of the GIS centric or any identified interface connections that City decides to request as <br />additional services or new identified modular. <br />GO -LIVE — The purpose of the Go -Live process to ensure that the MaintStar system is fully functional <br />and operating properly. Particularly important will be the Public Portal Module which must perform <br />all advertised functions for City residents by the end of the go -live process. MaintStar will work with <br />the City to coordinate a mutually agreeable Go -Live date which will be dependent on staff availability, <br />end user training and system readiness. During the system implementation and data conversion phase, <br />all customizations, setup tables, data validation and reports will be confirmed prior to, during and <br />after Go -Live, as follows: <br />• Conditions for Go Live: City sign -off on reports, screen customizations, data import, <br />asset and asset type setup, workgroup configuration; user accounts, work request and <br />portal setup, and critical setup tables. <br />• Pre -Go Live: Subject Matter Expert crossover training, end user training, access to <br />legacy database, City communications and outreach to internal/external customers, <br />scheduling of downtime. <br />■ Go Live: MaintStar to run final conversion, usually on a Thursday and Friday with <br />Saturday and Sunday being reserved for any necessary work. City to shut down legacy <br />system during this time and commit to running on "paper" during the outage. <br />• Post Go Live: MaintStar staff to be available to provide production support. City to <br />schedule the retirement of the legacy system. <br />10 <br />
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