02 - Laserfiche WebLink

4.1. General Goods and Services 4.1.1. $0 to $10,000: Department Head 6 -Approval 4.1.1.1. No specific solicitation process is required. Comparative pricing isexpected to secure the lowest qualified price. 4.1.1. 1. 1. If two or more vendors propose supplies, equipment or trade services at the same total or unit price, with generally equivalent qualifications, and with generally equivalent compliance with SB 1383 Procurement Requirements described in Section 5 of this Policy, preference shall be given to the city-based vendor. 4.1.1.1.2. If city-based vendors' or contractors' bids are greater than non-city based vendors or contractors, when calculating and comparing bids from vendors, or contractors providing supplies, equipment or trade services,the city shall deduct five percent (5%) from the totalbid of any city-based vendor or contractor, except that the amount of the local preference deduction shall not exceed five thousand dollars ($5,000) for any single purchase order or contract. 4.1.1.1.3. Such local preference shall be utilized only when allowed by stateand federal law, and the requirements of the underlying funding source. Such local preference is not required in the event of an emergency. 4.1.1.2. Authorization to select vendor and process purchase is determined by Department Head. 4.1.1.3. Price quote is required as documentation prior to the purchase. 4.1.1.4. Use of City agreement (with maximum term of five years) or PO is recommended but not required. If the vendor requires a vendor- provided agreement instead, it requires prior review and approval from the Law Department. 6 The Department Head may formally designate signing authority for purchases less than$10,000 to a member of his/her staff. Depending on the type of work,goods,or services,this may be an(As-Needed)Maintenance and Trade Services Agreement or an Agreement for Goods and Services. Insurance requirements must be specified in each of the agreements. Purchasing Procedures and Manual 10