13 - Laserfiche WebLink

Contract Number 6. Terms. The term of this Agreement shall be three (3) years, December 1, 2021, through November 30, 2024. The work as described in Exhibit A, Scope of Work, shall begin each year on December 1, and be completed by November 30 of the following year. a. Agreement Renewal. The City and the Contractor shall retain the right to renew the term of this Agreement for additional one-year periods up to, but not exceeding, two (2) additional years. This Agreement may be renewed only by mutual agreement between the parties involved. Either parry which wants to renew the Agreement shall provide the other party with written notice by July 1 st preceding the possible Decemberlst renewal. The party receiving the request to renew shall respond to the other party in writing within five (5) business days of whether or not the offer to renew is accepted. Each party retains the right to not renew the Agreement at the time of request. If the parties agree that the term of the Agreement shall be renewed, any changes in the compensation for each such extension shall be based as set forth in Section 7, below. 7. Compensation. For the services to be rendered hereunder, City shall pay Contractor annually in an annual amount not to exceed $91,000 as described more particularly in Exhibit A. The annual payment shall be pro -rated by the number of Activity Guides and their sizes and made three times a year, after delivery of the Activities Guide to the Pleasanton Post Office, upon receipt of Contractor's invoice, and the approval of the Director of Library and Recreation and Economic Development or the Director's designee, for each printing service. a. Beginning in Year 2 of this Agreement December 1, 2022), City may consider a price adjustment for the cost of paper only, not to exceed 4% per fiscal year, when specifically requested in writing by Contractor, and with reasonable proof provided by the Contractor to the City that a price increase is necessary based on the price charged to the Contractor. C. If City discovers printing, production, or other product errors in the activities guide, newsletter, or annual report, and those errors are determined to be the sole responsibility of the Contractor, Contractor and City shall negotiate an acceptable discount on the applicable invoice for that publication. Printing, production or other product error discount shall be at least 7% of total printing costs for that particular publication invoice, exclusive of taxes and delivery charges. If Contractor delivers activities guide, newsletter, or annual report after the agreed- upon delivery date for that particular publication, Contractor and City shall negotiate an acceptable discount on the applicable invoice for that particular publication, assuming that City has given Contractor the final copy by the agreed-upon date, and that Contractor's failure to meet the delivery schedule is not due to an act of God; earthquake, flood, war, strike or other catastrophic event. In all cases, the late delivery discount shall be at least $100 per calendar day after the agreed-upon delivery date. d. Invoices submitted to City for payment must contain a brief description of work performed, percentage of work completed, percentage of time used, and percentage of Agreement amount expended and City contract number listed at the top of page 1 of this Agreement. Payment shall be made within thirty (30) days of receipt of Contractor's invoice. 2