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BACKGROUND The Utilities Division of the Operations Services Department is responsible for the operations and maintenance of the City's sewer and storm systems. The systems' infrastructure includes 245 miles of sewer pipe, 6,032 sewer manholes, 195 miles of storm pipe, 4,222 storm manholes, and 8,226 storm inlets, which require cleaning and inspection to ensure proper operation. All pipeline inspected is to be rated per the National Steel and Shipbuilding Company (NASSCO) Pipeline Assessment Certification Program (PACP), and manholes per the NASSCO Manhole Assessment Certification Program (MACP). The NASSCO certification program is the industry standard that is used to identify cracks, laterals, corrosion, offset/sags, and roots. These inspections allow Engineering and Operations staff to understand what is needed to maintain the pipelines and plan for future CIP projects. Contracting certain services allows for operations and maintenance tasks to be prioritized based on available staff, project work, regulation requirements, and customer needs. Contracting Closed Circuit Television (CCTV) and inspection services for planned and emergency work allows for greater flexibility to meet operations, maintenance, and project needs. The as-needed service agreements would support unscheduled work such as Engineering projects, storm events, and large-scale sanitary sewer overflows. In addition, these contractors can clean and inspect large diameter pipe which is currently beyond Utilities' Division staff's capability. DISCUSSION Utilizing as-needed service agreements allows staff to authorize the work and to have it completed in a timely manner as compared to formally bidding each small project. When utilizing the as-needed service contractors to perform a task, staff will contact the appropriate contractor(s), to procure a scope of services and request a quote for those services. Based on contractor availability and pricing for the task, staff will then authorize the selected contractor to proceed with the work and the costs will be applied against the not-to-exceed limit of the agreement. As part of the bid process, all as-needed contractors provided labor and equipment rates, mark-up percentages, and their Department of Industrial Relations (DIR) number prior to agreement execution. In addition, as a condition of the agreement, each contractor will provide the required certificates of insurance and a City of Pleasanton business license number. Staff recommends entering into four as-needed agreements not to exceed $500,000 per agreement with Presidio Systems Inc., Pro-Pipe Inc., Pipe Plant Solutions Inc., and National Plant Services Inc. for Sewer/Storm flushing and CCTV services. Page 2 of 3