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12 THE CITY OF - - -'' CITY COUNCIL AGENDA REPORT pLEASANTON September 21 , 2021 Operations Services TITLE: APPROVE AS-NEEDED SERVICE AGREEMENTS FOR UTILITIES - SEWER / STORM FLUSHING AND CLOSED CIRCUIT TELEVISION (CCTV) SERVICES WITH PIPE AND PLANT SOLUTIONS INC., PRESIDIO SYSTEMS INC., PRO-PIPE INC., AND NATIONAL PLANT SERVICES INC. IN THE NOT-TO-EXCEED AMOUNT OF $500,000 PER AGREEMENT FOR A THREE-YEAR TERM SUMMARY The City's Utilities Division is responsible for the operation and maintenance of the City's sewer and storm systems that include 245 miles of sewer pipe, 6,032 sewer manholes, 195 miles of storm pipe, 4,222 storm manholes, and 8,226 storm inlets that require cleaning and inspection to ensure proper operation. The Utilities Division is requesting to enter into as-needed agreements with experienced licensed contractors to provide supplemental flushing and project specific Closed-Circuit Television (CCTV) services of the sewer and storm lines for the Utilities Division and other City departments. A Request for Bids for CCTV cleaning and inspections services was distributed on August 4, 2021. Four contractors were selected to provide as-needed sewer or stormwater CCTV and inspection services for planned and emergency work and to assist other City departments on projects. Staff recommends the City enter into a three- year agreement with an option to extend the agreement for two (2), one-year terms, not to exceed five years total with the following contractors: Presidio Systems Inc., Pro-Pipe Inc., Pipe Plant Solutions Inc., and National Plant Services Inc. These as-needed services allow the City the flexibility to utilize the most competitively priced and responsive contractor as projects and emergencies arise. RECOMMENDATION Approve and authorize the City Manager to execute agreements with Presidio Systems Inc., Pro-Pipe Inc., Pipe and Plant Solutions Inc., and National Plant Services Inc. The compensation per agreement shall not-to-exceed $500,000 for the three-year term. FINANCIAL STATEMENT The contracted services are primarily funded in the Repair and Replacement Funds associated with the Sewer Enterprise Fund 43442201-440105 that is budgeted for $1,000,000 for FY 2021/22 and FY 2022/23, and the Annual Storm Repair and Replacement CIP 22415 that is funded for $125,000 for FY 2021/22, FY 2022/23, and FY 2023/24.