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BACKGROUND The Utilities Division of the Operations Services Department is responsible for the operations and maintenance of 20 potable and one recycled water reservoir in its service area. These reservoirs need to be inspected and cleaned to maintain water quality and to meet the American Water Works Association (AWWA) standard D101-53 that states all reservoirs are to be inspected every five years. The inspection verifies the condition of the tank's internal coating and identifies any structural issues before they become severe. The reservoirs are cleaned during the inspections to maintain a low level of turbidity in our potable water. The inspections include recorded footage to help Engineering staff flag issues with the internal coating and any structural repairs needed. These inspections allow staff to plan for tank coating CIP projects and minimize emergency repairs. The repairs that are included in this contract are usually minor to help mitigate larger issues from arising. Contracting certain services allows for operations and maintenance tasks to be prioritized based on available staff, project work, regulation requirements, and customer needs. Contracting the reservoir inspection, maintenance and repair to reputable contractors ensures the work is performed by certified divers that have the experience and certifications necessary to complete the services competently. In addition, the contractors perform most of this work while the tanks are in service which prevents interruption to our customers. DISCUSSION Utilizing as-needed service agreements allows staff to authorize the work and to have it completed in a timely manner as compared to formally bidding each small project. When utilizing the as-needed service contractors to perform a task, staff will contact the appropriate contractor(s), to procure a scope of services and request a quote for those services. Based on contractor availability and pricing for that task, staff will then authorize the selected contractor to proceed with the work and the costs will be applied against the not-to-exceed limit of the agreement. As part of the bid process, all as-needed contractors provided labor and equipment rates, mark-up percentages, and their Department of Industrial Relations (DIR) number prior to agreement execution. In addition, as a condition of the agreement, each contractor will provide the required certificates of insurance and a City of Pleasanton business license number. Staff recommends entering into two as-needed agreements not to exceed $150,000 per agreement with Catalyst Diving Inc. and CSI Services Inc. for reservoir cleaning, inspection, and repairs. These as-needed contractors will be valuable partners meet inspection schedules and ensure that water quality and proper storage is maintained in the City's water distribution system. Page 2 of 3