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THE CITY OF 11 CITY COUNCIL AGENDA REPORT PLEASANTON_ September 21, 2021 Operations Services TITLE: APPROVE AS-NEEDED SERVICE AGREEMENTS FOR UTILITIES — RESERVOIR INSPECTION, CLEANING, AND REPAIRS WITH CATALYST DIVING INC. AND CSI SERVICES INC. IN THE NOT-TO-EXCEED AMOUNT OF $150,000 FOR EACH AGREEMENT FOR A THREE-YEAR TERM SUMMARY The City's Utilities Division is responsible for the operation and maintenance of 20 potable and one recycled water reservoir in its service area. These reservoirs require inspection and cleaning to maintain water quality and to meet the American Water Works Association (AWWA) standard D101-53 and to plan for future Capital Improvement Projects (CIP). The Utilities Division is requesting to enter into as-needed agreements with experienced licensed contractors to perform yearly reservoir inspections, cleaning, and repairs. A Request for Bids for Reservoir inspection, cleaning, and repair services was distributed on August 4, 2021. Two contractors were selected to provide as-needed reservoir inspection, cleaning, and repair services to ensure that the Utilities Division inspects all reservoirs per the five-year schedule. Staff recommends the City enter into a three-year agreement with an option to extend the agreement for two (2), one-year terms, not to exceed five years total with the following contractors: Catalyst Diving Inc. and CSI Services Inc. These as-needed services allow the City the flexibility to utilize the most competitively priced and responsive contractor as projects and emergencies arise. RECOMMENDATION Approve and authorize the City Manager to execute agreements with Catalyst Diving Inc. and CSI Services Inc. The compensation per agreement shall not exceed $150,000 for the three-year term. FINANCIAL STATEMENT The contracted services are primarily funded in the Repair and Replacement Funds associated with the Water Enterprise Fund 42442101-440105 that is budgeted for $1,200,000 for FY 2021/22 and FY 2022/23.