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THE CITY OF 8 CITY COUNCIL AGENDA REPORT pLE ASANTON. September 21, 2021 Engineering Department TITLE: APPROVE THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SCI CONSULTING GROUP FOR ADDITIONAL FINANCIAL AND ENGINEERING SERVICES FOR A NOT- TO-EXCEED AMOUNT OF $54,695 FOR A TOTAL CONTRACT AMOUNT OF $108,065 FOR THE LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS SUMMARY The City of Pleasanton manages five Lighting and Landscape Maintenance Districts (LMDs) that were formed in the 1980s and 1990s (Ponderosa-Del Prado, Windsor, Bonde Ranch, Oak Tree Farm, and Moller Ranch). Assessments have not increased since the formation of the LMDs as no vote to modify the fees has occurred since the passage of Proposition 218, which required a majority vote by homeowners to change the assessment. All five LMDs are now underfunded. In December 2018, the City authorized SCI Consulting Group (SCI) to review and update the Engineer's Reports for the five LMDs for Proposition 218 compliance. The proposed third amendment to the professional services agreement with SCI is to prepare the 2022/23 Engineer's Reports and to re-start the efforts to address the funding shortfalls, which were ceased due to the pandemic, of the two LMDs with the greatest funding challenges — Windsor and Bonde Ranch. SCI, in conjunction with City staff, will update the Engineer's Reports for all five LMDs and work towards a Proposition 218 compliant vote regarding an assessment increase for Windsor and Bonde Ranch based on an analysis of the LMDs and the input received during the public outreach process. RECOMMENDATION 1. Authorize the City Manager to execute the third amendment to the professional services agreement with SCI in the amount of$54,695 for a total contract amount of $108,065 and to extend the agreement through December 31, 2023. 2. Authorize expenditures of $54,695 from the General Engineering - Professional Services budget to cover the cost of the amendment. FINANCIAL STATEMENT Funds are budgeted for this purpose in the FY 21/22 Engineering Operating Budget.