08 - Laserfiche WebLink

believes these three firms are the most qualified to provide the required general civil engineering services for the fiscal years 2021- 2024. The term of the on-call contracts is for three years with the option of two one-year extensions if mutually agreed upon. Funding for these contracts will be provided from CIP project budgets for each of the projects requiring these services as assigned and authorized. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal, which defines the scope of work for the project and the fee required to complete the task. Typically, such service support costs range between $10,000 and $100,000 for each Capital Improvement Project and are dependent on the size, types of services and complexity of the job. Upon review and approval of the proposal, staff will issue a task authorization letter providing direction to proceed with the work. Staff recommends authorizing the Director of Engineering to approve task authorizations up to $100,000. Approval of these contracts authorizes staff to spend up to the aggregate amount of $1 million between the three firms over a three-year period, which will likely consist of 10 to 20 separate project authorizations over the life of the contracts. Task authorizations above $100,000 will be submitted to City Council for consideration. If submitted to City Council for consideration, and depending on the circumstances, staff may also recommend the work be considered as a separate contract and not count toward the established not-to-exceed aggregate amount of$1 million. Submitted by: Fiscal Review: Approve y: Stephen Kir atrick Tina Olson Nelson Fialho Director of Engineering Director of Finance City Manager Attachments: 1. Proposed professional services agreement with Carlson Management, Inc. 2. Proposed professional services agreement with 4LEAF, Inc. 3. Proposed professional services agreement with Swinerton Management and Consulting Page 3 of 3