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BACKGROUND In June of 2016, the City of Pleasanton entered into a one-year contract with Graham Hitch Mortuary for cemetery management, sales and burial coordination. After the one- year contract expired, four subsequent one-year extensions were issued at the mutual agreement of the City and Graham Hitch Mortuary, which extended the contract through June 30, 2021. Since this contract only allowed a maximum of four one-year extensions, staff recently solicited proposals for a new maintenance contract to be effective July 1, 2021. DISCUSSION The City issued a Request for Qualifications (RFQ) for Cemetery Services in April of 2021. The City received one proposal from Graham Hitch Mortuary. Graham Hitch Mortuary, a Pleasanton based company, has served the Tri-Valley for over 120 years. Graham Hitch will serve as the first point of contact for clients. The proposed contract and scope of work (Attachment 1) includes the everyday operation of the cemetery: (e.g., sale of plots, scheduling and coordinating burials, internments and niche space allocations, record-keeping and handling financial responsibilities). As Graham Hitch provides the day-to-day oversight of cemetery operations, they would work with City staff and other designated contractors in connection with these responsibilities. With this agreement, Graham Hitch would have the exclusive right to sell plots within the Pleasanton Pioneer Cemetery. The agreement does not give Graham Hitch exclusive right to sell other funeral services (e.g., memorials, monuments, caskets) to persons who purchase plots at the Pleasanton Pioneer Cemetery. Purchasers can purchase funeral services from a provider of their choice. The proposed contract includes an annual non-refundable Management Fee of$10,000 and a Burial Coordination Fee of$225 per burial. The proposed contract establishes a one-year term, expiring on June 30, 2022, with the option of extending the contract for up to four additional one-year terms. Submitted by: Fiscal Review: Approved by: Heidi urphy Tina Olson Nelson Fialho Director, Library and Recreation Finance Director City Manager Attachment: 1. Professional Services Agreement and Scope of Consultant's Services Page 2 of 2