08 - Laserfiche WebLink

THE CITY OF 8 • "' -•-I .. CITY COUNCIL AGENDA REPORT pLEASANTON. June 1 , 2021 Engineering TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL GENERAL CIVIL ENGINEERING WITH THE FIRMS OF PAKPOUR CONSULTING GROUP, INC., MARK THOMAS, WOOD RODGERS, INC., AND RUGGERI-JENSEN-AZAR SUMMARY The City has a need for general civil engineering services for various projects. City staff advertised a Request for Qualifications (RFQ) seeking Statements of Qualifications (SOQ) from firms interested in providing these specialized services on an on-call basis, with a submittal deadline of December 4, 2020. In response, 13 firms submitted SOQs. After reviewing all thirteen statements, staff invited the top seven consultant teams to participate in virtual interviews. Based on each firm's qualifications, interview performance, and inquiries to their provided references, staff recommends that City Council award on-call contracts to the top four firms: Pakpour Consulting Group, Inc., Mark Thomas, Wood Rogers, Inc., and Ruggeri-Jensen-Azar. The contract terms are July 1, 2021 , to June 30, 2024, with the option for two one-year extensions if mutually agreed upon. The contracts are capped at an aggregate, not-to-exceed total amount of $750,000. There is no guaranteed amount of work to any of the four firms, and there is no guarantee that the total not-to-exceed amount of $750,000 will be expended over the contract period. Work will be assigned based solely upon recognized need and will be associated with a budgeted Capital Improvement Project. RECOMMENDATION 1 . Approve professional services agreements with Pakpour Consulting Group, Inc., Mark Thomas, Wood Rogers, Inc., and Ruggeri-Jensen-Azar to provide on-call general civil engineering services for the aggregate, not-to-exceed total of$750,000 for services between July 1 , 2021 , and June 30, 2024, with the option of two one- year extensions. 2. Authorize the City Manager to execute the professional service agreements. 3. Authorize the Director of Engineering to approve individual task authorizations up to $100,000 each, and direct that if an individual task authorization is greater than $100,000 it be presented to City Council for consideration. FINANCIAL STATEMENT No additional funding is needed to approve these consultant contracts. Funding for these contracts is budgeted under each individual Capital Improvement Program (CIP) project approved by the City Council.