06 - Laserfiche WebLink

BACKGROUND In the spring of 2017, the City of Pleasanton entered into a two-year contract with Cal- West for maintenance of the City's traffic signals. The monthly maintenance cost per signalized intersection for this contract is currently $125 per month. After the two-year contract expired, two subsequent one-year extensions were issued at the mutual agreement of the City and Cal-West, which extended the contract through June 30, 2021. Since this contract only allowed a maximum of two one-year extensions, staff recently solicited proposals for a new maintenance contract to be effective July 1, 2021. DISCUSSION The City issued a Request for Proposals (RFP) for Traffic Signal Maintenance and Emergency Repair Services in April of 2021. The City received five proposals from the following contractors: Bear Electrical Solutions, Cal-West Lighting and Signal Maintenance, Inc., DC Electric, Econolite Systems, and St. Francis Electric. St. Francis Electric submitted the lowest responsive and responsible proposal - see Attachment 1 for a detailed proposal summary. As outlined in the RFP, the proposer with the lowest responsive and responsible proposal will be awarded this signal maintenance contract. St. Francis Electric was the lowest responsive and responsible proposer with a monthly preventative maintenance rate of$125 per month per signalized intersection and $60 per month per beacon/in- pavement lights. Note that in addition to these base fixed cost for preventative and routine maintenance, amounting to $189,360 annually, the contract allows for the City to authorize St. Francis Electric to perform as-needed minor signal upgrades and emergency repairs that may arise throughout the contract period. The rates for such as- needed services are as specified in the contract, and also reflected in the lowest responsive bid as indicated in Attachment 1. St. Francis Electric has maintained traffic signals for several Bay Area and Central Valley agencies since 2015, and staff has verified that St. Francis Electric has provided excellent signal maintenance services for these agencies as well. The proposed contract establishes a two-year term, expiring on June 30, 2023, with the option of extending the contract for up to two additional one-year terms. Stbmitte b : Fiscal Review: Approv by: Ellen Clark Tina Olson Nelson Fialho Director of Director of Finance City Manager Community Development Attachments: 1. Summary of Proposals 2. Maintenance Contract Page 2 of 2