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Public Participation Plan-DRAFT I April 28,2021 Community Meetings Purpose and Objective The purpose of community meetings is to engage a broader range of community members and stakeholders in the Housing Element update. Community meetings will offer an alternative meeting format that is solely focused on the Housing Element update and scheduled outside of formal Commission and Council meetings. Approach Three community meetings are anticipated, with the first being a kickoff/introductory meeting. The second community meeting is anticipated to focus on the Preliminary Report, which will summarize the technical analysis and issues evaluation that will support development of Housing Element policies and programs, and/or sites inventory methodology/selection. The third community meeting is anticipated to discuss the Public Review Draft Housing Element. These meetings will facilitate public feedback with questions to prompt input, such as questions related to housing needs and types in the city, housing programs and services, and housing challenges and opportunities. During these meetings, LWC or the City could facilitate virtual breakout rooms if appropriate depending on the group size and content discussed. Breakout rooms could be organized by topic or simply be smaller groups discussing the same topics. LWC or the City would have a facilitator and a notetaker in each virtual breakout room. Breakout rooms should be available for non- English speakers as necessary. Depending on attendance by elected and appointed officials, the City and LWC would need to coordinate on procedures to comply with the Brown Act. Timing • The first community meeting (kickoff/introductory) is anticipated to occur in June 2021. • The second community meeting (e.g., Preliminary Report and/or sites inventory methodology/selection) is anticipated to occur in winter 2021-2022. • The third community meeting (Public Review Draft Housing Element) is anticipated to occur in June/July 2022. Roles • LWC will prepare agendas and presentations and present at these meetings. LWC will also answer questions as determined by the City and LWC. LWC will prepare meeting summaries. LWC's attendance will be virtual at two of community meetings and in-person at one of the community meetings, provided adequate COVID-19 protocols are in place. • City will lead and facilitate these meetings. City will prepare and distribute meeting notifications. City will set up and administer the Zoom link, including phone participants. City will offer interpretation services according to City protocol. City would administer the assignment of attendees into virtual breakout rooms. City of Pleasanton I Housing Element Update(6"'Cycle) I Page 3