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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) TURF STAR, INC. CMAS NO.4-07-51-0020A, SUPPLEMENT NO. 2 Reports that include checks for incentive fees or that CONTRACTOR QUARTERLY INCENTIVE FEES exceed a total of 5 pages must be mailed and shall not CMAS contractors who are not California certified small be e-mailed. All other reports may be e-mailed to the businesses must remit to the DGS an incentive fee equal attention of Quarterly Report Processing as follows: to 1%of the total of all local government agency orders (excluding sales tax and freight)placed against their CMAS Unit E-Mail: cmas@dgs.ca.gov CMAS contract(s). This incentive fee is in lieu of local government agencies being billed the above referenced For the full instructions on completing and submitting DGS administrative fee. CMAS Quarterly Business Activity Reports, and a soft copy of a blank quarterly report form, go to CMAS contractors cannot charge local government www.dgs.ca.qov/pd/Programs/Leveraqed/CMAS.aspx, agencies an additional 1%charge on a separate line item and then select"For Suppliers/Contractors". to cover the incentive fee.The contractor must include the 1%incentive fee in the price of the products or Important things to remember regarding CMAS services offered,and the line item prices must not exceed Quarterly Business Activity Reports (referred to as the applicable GSA prices. "reports"below): • A report is required for each CMAS contract each A local government agency is any city,county,district,or quarter, even when no new purchase orders are other local governmental body,including the California received in the quarter. State University(CSU)and University of California(UC) • A separate report is required for each CMAS systems,K-12 public schools and community colleges contract. empowered to expend public funds. • Each purchase order must be reported only once in the quarter identified by the purchase This incentive fee is waived for CMAS purchase orders order date, regardless of when the services issued to California certified small businesses. were performed, the products were delivered, the invoice was sent, or the payment was The check covering this fee shall be made payable to the received. Department of General Services,CMAS Unit,and mailed • Purchase orders from State and local government to the CMAS Unit along with the applicable Quarterly agencies must be separated on the report, as Report. See the provision in this contract entitled shown in the instructions. "Contractor Quarterly Report Process"for information on • Contractors must report the sales activity for all when and where to send these checks and reports. resellers listed on their CMAS contract. • Any report that does not follow the required format CONTRACTOR PROVIDES COPY OF THE CONTRACT or excludes required information will be deemed AND SUPPLEMENTS incomplete and returned to the contractor for corrections. CMAS contractors are required to provide the entire • Taxes and freight must not be included in the contract that consists of the following: report. • Contractors are no longer required to attach • Cover pages with DGS logo and CMAS analyst's copies of purchase orders to their reports. signature,and Ordering Instructions and Special Contractors who are not California certified small Provisions. • businesses must attach to their quarterly report a • California CMAS Terms and Conditions. check covering the required incentive fee for all Federal GSA Terms and Conditions(unless CMAS sales to local government agencies (see otherwise stipulated in the CMAS contract). more information below). • Federal GSA products,services,and price list • New contracts, contract renewals or extensions, (unless otherwise stipulated in the CMAS contract). and contract modifications will be approved only if • Supplements,if applicable. the contractor has submitted all required quarterly • CMAS contracts can also be obtained at reports and incentive fees. caleprocure.ca.gov CMAS Quarterly Business Activity Reports are due in It is important for the agency to confirm that the required the CMAS Unit within two weeks after the end of each products,services,and prices are included in the contract quarter as shown below: and are at or below contract rates.To streamline substantiation that the needed items are in the contract, Quarter 1 Jan 1 to Mar 31 Due Apr 15 the agencies should ask the contractor to identify the Quarter 2 Apr 1 to Jun 30 Due Jul 15 specific pages from the contract that include the required Quarter 3 Jul 1 to Sep 30 Due Oct 15 products,services,and prices.Agencies should save Quarter 4 Oct 1 to Dec 31 Due Jan 15 these pages for their file documentation. Ordering Instructions and Special Provisions 9