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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) TURF STAR, INC. CMAS NO.4-07-51-0020A,SUPPLEMENT NO. 2 PURCHASING AUTHORITY DOLLAR THRESHOLD Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited(SAM 4819.34). No CMAS order may be executed by a State agency that exceeds that agency's CMAS purchasing authority MINIMUM ORDER LIMITATION threshold or the CMAS maximum order limit,whichever is less. There is no minimum dollar value limitation on orders placed under this contract. HOW TO USE CMAS CONTRACTS ORDERING PROCEDURES Agencies must adhere to the detailed requirements in the State Contracting Manual(SCM)when using CMAS 1, Order Form contracts. The requirements for the following bullets are in the SCM,Volume 2,Chapter 6(for non-IT)and the State agencies shall use a Contract/Delegation SCM,Volume 3,Chapter 6(for IT): Purchase Order(Std.65)for purchases and services. • Develop a Request for Offer,which includes a Scope of Work(SOW),and Bidder Declaration form. For Local governments shall,in lieu of the State's information on the Bidder Declaration requirements, Purchase Order(Std.65),use their own purchase see the SCM,Volume 2,Section 3.5.7 and Volume order document. 3, Section 3.4.7. • Search for potential CMAS contractors at Electronic copies of the State Standard Forms can www.dgs.ca.gov/pd/Proqrams/Leveraoed/CMAS.aspx, be found at the Office of State Publishing website. select"Find a CMAS Contract". The site provides information on the various forms • Solicit offers from a minimum of 3 CMAS contractors and use with the Adobe Acrobat Reader. Beyond including one small business and/or DVBE,if the Reader capabilities,Adobe Acrobat advanced available,who are authorized to sell the products features may be utilized if you have Adobe Business and/or services needed Tools or Adobe Acrobat 4.0 installed on your • If soliciting offers from a certified DVBE,include the computer. Direct link to the Standard Form 65: Disabled Veteran Business Enterprise Declarations www•dgs.ca.aov/osp/Programs/FormsManaaementC form(Std.843)in the Request for Offer. This enter/FillPrintList.aspx declaration must be completed and returned by the DVBE prime contractor and/or any DVBE 2. Purchase Orders subcontractors. (See the SCM Volumes 2 and 3, Chapter 3) All Ordering Agency purchase order documents • This is not a bid transaction,so the small business executed under this CMAS must contain the preference, DVBE participation goals,protest applicable CMAS contract number as show on language, intents to award,evaluation criteria, page 1. advertising,etc.,are not applicable. • If less than 3 offers are received,State agencies 1. State Departments: must document their file with the reasons why the Std. 65 Purchase Documents — State other suppliers solicited did not respond with an departments not transacting in FI$Cal must offer. Assess the offers received using best value use the Purchasing Authority Purchase Order • methodology,with cost as one of the criteria. (Std. 65)for purchase execution. An electronic • Issue a Purchase Order to the selected contractor. version of the Std. 65 is available at the DGS- • For CMAS transactions under$5,000 only one offer PD website at is required if the State agency can establish and http:ll and ST s.ca ms). d/Forms.asRx (select document that the price is fair and reasonable. Standard STD Forms). FI$Cal Purchase Documents — State Local governments set their own order limits,and are not bound by the order limits on the cover page of this departments transacting in FI$Cal will follow the FI$Cal procurement and contracting contract. procedures. SPLITTING ORDERS 2. Local Governmental Departments: Splitting orders to avoid any monetary limitations is Local governmental agencies may use their prohibited. own purchase document for purchase Do not circumvent normal procurement methods by execution. splitting purchases into a series of delegated purchase orders(SAM 3572). Ordering Instructions and Special Provisions 3