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08
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2021
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031621
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3/12/2021 2:43:13 PM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
3/16/2021
DESTRUCT DATE
15Y
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ATTACHMENT 1 EXHIBIT A <br /> (`‘. Lifetime Activities <br /> PROPOSAL TO OPERATE BOCCE BALL FOR THE CITY OF PLEASANTON <br /> February 3rd, 2021 <br /> Lifetime Activities is excited for the opportunity to grow its service to the City of Pleasanton and <br /> surrounding communities by running, managing, and maintaining bocce ball play at the newly renovated <br /> two-court, outdoor facility at Centennial Park (5353 Sunol Blvd., Pleasanton). The expectation is to operate <br /> this activity/facility for the balance of 2021 (Spring, Summer, and Fall) or for a 12-month term; city staff's <br /> choice. <br /> This undertaking reflects a multifaceted plan to continue to grow this popular activity in a safe and <br /> responsible manner. Please see below for specific details. <br /> Seasonal League Play: <br /> We propose continuation of an eight-week (non play-off) season to run three times a year. League dates will be <br /> double-staffed in order to provide the bandwidth for facility preparation, event management, and bathroom visitation <br /> needs. League dates will typically require our presence for 4.75 hours (two 2-hour play periods, serving 4 teams, <br /> preceded by a 30-minute site preparation period and followed by a 15-minute breakdown period). We anticipate <br /> a combined staffing cost of$40 per hour for one lead staff person and one assistant. <br /> Drop-Ins: <br /> We propose continuation of designated three-hour timeframes available for drop-in play during weekdays. Drop-in <br /> periods will be double-staffed in order to provide the bandwidth for facility preparation, site management, and <br /> bathroom visitation needs. These drop-ins periods will require a 30-minute site preparation period followed by a 15- <br /> minute breakdown period. We anticipate a combined staffing cost of$40 per hour for a lead and assistant attendant <br /> during the 3.75 hours they will be staffed. <br /> Classes and Clinics: <br /> We propose running weekly classes and single-date clinics. These educational experiences will mirror Lifetime <br /> Activities' pickleball pricing at the Pleasanton Tennis Park ($10 per hour per participant). We anticipate an eight <br /> participant cap for classes during COVID complexity and an expansion to 16 participants when social distancing <br /> guidelines are relaxed. As with league play and drop-in experiences, classes/clinics will be double-staffed <br /> beginning 30 minutes prior to the activity and for 15 minutes afterwards. Lifetime is NOT requesting a subsidy <br /> for classes or clinics as we believe these offerings can operate at a break-even basis or generate a profit. <br /> Community Rentals: <br /> Renting the facility for parties, family gatherings, corporate events, etc. (during non-scheduled league, drop-in, and <br /> instructional timeframes) is an opportunity to fully utilize the space and share it with more of the community. Our <br /> proposed two-hour minimum rental period will include access to both courts and the provision of balls. Rental rates <br /> will be set at fair market value based on rates from neighboring Bay Area cities. Court Rentals will be double- <br /> staffed beginning 30 minutes prior to the rental and for 15 minutes afterwards. Lifetime is NOT requesting a subsidy <br /> for rentals as we believe these offerings can operate at a break-even basis or generate a profit. <br />
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