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City of Pleasanton HEU 6th Cycle Scope of Work Task 1: Project Initiation Task 1.1 City Staff Kickoff Meeting LWC will prepare for and attend one kickoff meeting (via video or teleconference)with City staff. The meeting objectives are to: • Confirm project goals and objectives • Refine the work program • Clarify the roles and responsibilities of all parties involved • Establish communication expectations and paths of communication • Review and receive available project information • Discuss the Draft Public Participation Plan for community engagement • Discuss key components of project website and schedule launch/discuss social media outreach and protocol • Identify major milestones and dates for intermediate deliverables, including launch of public outreach tools • Identify method of transmitting electronic documents and establish file sharing protocol (e.g., Kiteworks) • Provide City's style manual and discuss standard nomenclature and formatting Task 1.2: Data Collection LWC will identify and gather key information, reports, maps, and databases, as well as submit a data request to the City for relevant material that has not been previously compiled. Task 1.3 Project Schedule LWC will work closely with the City to develop a preferred timeline with the following targets: • City staff kickoff meeting and Draft Public Participation Plan (PPP) in 1 month • Commission and City Council Kickoff Meetings to present Draft PPP in 1-2 months • Final PPP in 2 months • Site Selection Criteria and Site inventory methodology memo in 6 months from project initiation • Draft sites inventory in 8-10 months from project initiation • Alignment with the EPSP schedule • Housing Element Update adoption by January 2023 In addition to the long-term schedule, LWC will be responsible for maintaining a more detailed short-term schedule for upcoming meetings, deliverables, and due dates on a rolling basis, as the project progresses. Task 1.4 Public Participation Plan LWC will prepare a Public Participation Plan (PPP) that includes outreach to the community in a manner that is consistent with State requirements, provides timely and adequate opportunities for public information dissemination and engagement, allows for effective and constructive public participation, is focused on consensus-building, and achieves quantifiable results. This Plan will include options for online and remote outreach in compliance with social distancing restrictions in the context of the current COVID-19 crisis. The Plan will include outreach approaches that best engage a broad variety of community stakeholders. Potential tools for engagement and outreach could include*: • Housing Element Update website • Online survey (e.g., SurveyMonkey) • Informational video • Virtual breakout rooms during community meetings • Content and layout for mailers and/or utility bill insert advertisements • Content and design of flyers for public meetings/workshops *Only the Housing Element Update website is currently included in the scope (see Task 6.6). Any additional items authorized would need to be funded through contingency or other funds. 1