07 - Laserfiche WebLink

4. Authorize the transfer of$3,184 from the Santa Rita Road/Hopyard Road Piping Improvements, CIP No.18128, to the Bridge Improvements at Various Locations, CIP No. 16514, for water pipeline improvements required at the Santa Rita Road Bridge. 5. Appropriate $106,286 (for a total of $1,483,626) in HBP grant funding to the Bridge Improvements at Various Locations, CIP No. 16514 — Fed ID 5101(029), upon the expected approval by Caltrans. 6. Authorize the transfer of the projects remaining local street funds (an anticipated $145,548) to their respective fund sources after receiving the grant fund reimbursements. FINANCIAL STATEMENT The total project cost, including design, is $2,008,685 with a total funding of$2,044,763 as summarized in Attachment 1. Funding is primarily comprised of reimbursable federal grant funds that cover 88.53 percent of the eligible expenditures with a 11.47 percent local share. The available funds budgeted in the project are different than the final expenditures and the eligible grant reimbursement ratios. A total of$1,483,626 of expenditures is expected to be reimbursed by grant funding. A total grant funding of $1,377,340 is budgeted in the CIP, leaving a shortfall of $106,286 in the currently allocated budget. Staff recommends allocating $106,286 in additional grant funding upon the expected approval by Caltrans. The water pipeline improvements, which cost $283,022, are not eligible for grant funding. The project water funding totaled $279,838, leaving a shortfall of$3,184. Staff recommends transferring $3,184 from the Santa Rita/Hopyard Piping Improvements, CIP No. 18128, to cover the water related expenditure shortfalls. Project funding includes $387,585 of local street funding with an anticipated expenditure of$242,037. The anticipated expenditure includes the City's 11.47 percent as local share toward the federal grant, and other expenditures associated with the project but not eligible for grant funding, leaving an anticipated project surplus of$145,548. In the event that additional grant funding is not approved, the remaining local street surplus funding will be used to cover any shortfalls. Staff recommends transferring the projects remaining local street funds (an anticipated $145,548) to their respective fund sources after receiving the grant fund reimbursements. BACKGROUND The City of Pleasanton's Bridge Preventative Maintenance Program (BPMP) includes bi-annual bridge inspection reports by Caltrans personnel for bridges located within the City and listed in the National Bridge Inventory (NBI). The bi-annual inspections review the condition of each bridge in the NBI. If the inspections reveal a deficiency, the inspection reports recommend the necessary maintenance to correct the deficiency. Through this process, five bridges within Pleasanton were identified as needing preventative maintenance. Using the inspection reports as back up, City staff applied for a federal BPMP grant to fund the identified preventative maintenance. The grant was approved in 2015; the work was then budgeted in the Capital Improvement Program and scheduled for implementation. Page 2 of 6