08 - Laserfiche WebLink

BACKGROUND The Pleasanton Pioneer Cemetery Master Plan, adopted by City Council on November 18, 2014, identified improvements on the south hill of the cemetery. The south hill improvements were the fourth phase of the planned improvements for the Pioneer Cemetery. Phase one of the master plan was construction of the Veteran's Memorial (completed in 2016), phase two was the construction of the storage area (completed in 2018), and phase three was construction of the entry and wayfinding improvements (completed in 2019). In September 2019, the City authorized its on-call landscape architecture consultant, Callander Associates, to prepare biddable construction documents for the south hill section of the cemetery. This fourth phase included the installation of a committal structure and plaza for burials, improvements to the potter's field, a pathway connecting the parking and storage areas to the committal plaza and potter's field, additional signage and hanging flower baskets, landscape improvements to the south hill area, furnishings, additional parking, and a dedication plaque. The project was advertised for construction bid in June 2020, with a bid opening date of July 8, 2020. On August 4, 2020, City Council awarded the contract to the lowest responsible bidder, Suarez & Munoz Construction, Inc., in the amount of$598,000. Council authorized the Director of Engineering to approve change orders up to the project contingency amount of$60,000. DISCUSSION Construction began on August 31, 2020 and was completed on January 5, 2021. Two change orders were issued on the project for additional work and removal of work, as requested by the City during construction. The first change order was for $6,730 and included the installation of a new master valve and flow sensor for the irrigation system, connection of three existing valves to the irrigation controller, and the installation of spare wires for future improvements at the cemetery. The second change order was for the removal of the requested work for seal coating the drive aisle, a decrease in the contract budget of$3,834, for a final total construction contract of$600,896. The project was completed on schedule, under the amount budgeted, and to the Director of Engineering's satisfaction. Staff recommends acceptance of the project by City Council. The remaining budget balance of $84,087 should be transferred to the Pioneer Cemetery Master Plan Implementation Reserve, CIP No. 16446. Submitted by: Fiscal Review: Approved by: .. - , / / % -4 /-/- Stephen Kirklpatrick Tina Olson Nelson Fialho Director of Engineering Director of Finance City Manager Attachments: 1. Funding and Expenditure Summary Page 2 of 2