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7 <br /> THE CITY OF <br /> i it m=i. i�'1'. <br /> L�E�S�4NTC C CITY COUNCIL AGENDA REPORT <br /> February 16, 2021 <br /> Engineering <br /> TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY JPB DESIGNS, INC. <br /> FOR THE SOFTBALL FIELDHOUSE AND SCOREKEEPER'S BOOTH <br /> RENOVATION PROJECT, CIP NO. 17746 <br /> SUMMARY <br /> City Council awarded the Softball Fieldhouse and Scorekeeper's Booth Renovation <br /> Project, CIP No. 17746, to JPB Designs, Inc (JPB) on July 16, 2019. The project <br /> renovated the 3,800 square-foot softball fieldhouse and reconstructed the four <br /> scorekeeper's booths at the softball complex in the Ken Mercer Sports Park. The project <br /> replaced the exterior cladding of the building and renovated and reconfigured the <br /> interior office space to house additional staff. The project reconstructed the facility's <br /> score shacks and installed side cladding on them that is the same as installed on the <br /> building. The project also included significant site work to correct drainage issues that <br /> were causing significant damage to the building. Construction of the project is now <br /> complete, and staff has started moving back into the facility. It is recommended that City <br /> Council accept the project as complete and direct the City Clerk to file a Notice of <br /> Completion with the Alameda County Clerk-Recorder's Office. <br /> RECOMMENDATION <br /> 1. Accept the improvements for the project and authorize the City Clerk to file a Notice <br /> of Completion. <br /> 2. Authorize payment of the retention in the amount of $57,652 to JPB Designs, Inc. 30 <br /> days after recordation of the Notice of Completion. <br /> 3. Authorize the transfer of the project's remaining balance of$415,915 to the fund's <br /> respective sources. Of that amount, $358,748 will be returned to the Park CIP — <br /> General Fund and $57,167 will be returned to the Park Development Impact Fees <br /> Fund. <br /> FINANCIAL STATEMENT <br /> Funding for this project totaled $1.8 million (as outlined in Attachment 1). Expenditures <br /> totaled $1,384,085, leaving a remaining balance of$415,915. Staff recommends <br /> returning the remaining balance to the funding sources; $358,748 will be returned to the <br /> Park CIP - General Fund (Fund 221) and $57,167 to the Park Development Impact <br /> Fees Fund (Fund 222). $27,000 is being held in the project account as discussed <br /> below. Any unused portion of the $27,000 will be returned to Fund 221 when the work is <br /> complete. <br />