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8 <br /> THE CITY OF <br /> CITY COUNCIL AGENDA REPORT <br /> pLE ASANTON® <br /> February 2, 2020 <br /> Library and Recreation <br /> TITLE: APPROVE AN INCREASE OF $41,000 TO THE SOLE SOURCE <br /> PURCHASE ORDER WITH LIBRARY E-BOOK AND E-AUDIOBOOK <br /> VENDOR OVERDRIVE (LIBBY) FOR A TOTAL NOT TO EXCEED <br /> CONTRACT AMOUNT OF $140,000; AND APPROVE AN INCREAESE OF <br /> $41,000 TO THE SOLE SOURCE PURCHASE ORDER WITH LIBRARY <br /> AUDIOBOOK, MUSIC, AND VIDEO STREAMING SERVICE MIDWEST <br /> TAPE (HOOPLA) FOR A TOTAL NOT TO EXCEED AMOUNT OF $140,000 <br /> SUMMARY <br /> An increase in the demand for virtual library services and access to digital content was <br /> identified in March 2020 when the Pleasanton Public Library closed the facility in <br /> response to the Alameda County Shelter in Place Order. To address community <br /> demand for digital content during the COVID-19 pandemic, the library expanded access <br /> to its digital collections by increasing the number of allowable checkouts of streaming <br /> music, movies, and audiobooks and e-book titles. Increasing the number of checkouts <br /> and the spending on digital materials was anticipated to be a short-term solution, <br /> however as the pandemic has continued longer than anticipated into 2021 , the library is <br /> requesting City Council approval to increase the purchase order limits for digital <br /> materials for the remainder of Fiscal Year 2020/21. <br /> RECOMMENDATION <br /> 1 . Approve an increase of $41 ,000 to the sole source Purchase Order with library e- <br /> book and e-audiobook vendor Libby for a total not to exceed amount of $140,000; <br /> and <br /> 2. Approve an increase of $41,000 to the sole source Purchase Order with library <br /> audiobook, music and video streaming vendor Hoopla for a total not to exceed <br /> amount of $140,000. <br /> FINANCIAL STATEMENT <br /> No additional funding is required. If the proposed purchase orders are approved, funds <br /> will be transferred in the Mid-Year Budget from the adult and youth library collections <br /> budgets (00152301-440104 and 00152302-440104), which are used to purchase <br /> physical materials such books, DVDs, audiobooks and CDs. The City is spending less <br /> on print materials due to reduced demand and delays in vendor shipments. As such <br /> funds will be moved into the other professional services object code (00150100-430105 <br /> to cover the additional $82,000 required to fund the proposed purchase orders. <br />