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14 THE CITY OF • HI =Us A __ pLEASANTON CITY COUNCIL AGENDA REPORT November 17, 2020 Operations Services TITLE: AUTHORIZE THE PURCHASE AND OUTFITTING OF SEVEN POLICE PATROL VEHICLES IN THE AMOUNT OF $496,280 SUMMARY As part of the City's 20-year Repair and Replacement Plan,seven of twenty-seven police patrol vehicles are scheduled to be replaced this FY 2020/21. Patrol vehicles are typically replaced on a four-year cycle due to operational use, warranty expirations, wear and tear, mileage, and maintenance repair costs. To meet operational changes,the Youth and Community Services van (un it#434)will be converted into to a Ford Utility Interceptor to be used for community events or patrol as required. The conversion will allow more vehicle flexibility and reduce staff sharing vehicles,which is an additional protection measure to supportthe City's COVID-19 efforts related to the City's vehicle policies. The Ford Police Utility Interceptors will be purchased through the California State Bid Contract number 1-18-23-14B that was awarded to Folsom Lake Ford. Vehicle outfitting will be completed by the City's approved contractor, Lehr. RECOMMENDATION 1. Authorize the City Manager to execute a purchase order with Folsom Lake Ford for seven Ford Police Utility Interceptors in the amountof$349,275.17, which includes a 15% contingency. 2. Authorize the City Manager to execute a purchase order with Lehr for the outfitting of four regular patrol vehicles and three K9 patrol vehicles in the amount of $147,004.82, which includes a 15% contingency. FINANCIAL STATEMENT The cost to purchase the seven Ford Police Utility Interceptors and outfitting is $431,547.82. Staff is requesting a 15% contingency in the amountof$64,732.17 for any unforeseen costs associated with the replacement and outfitting fora total purchase amountof$496,280. There is adequate funding in the Police Vehicle Replacement fund (511-22110-410107).