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BACKGROUND In 2019, the City updated their Trails Master Plan (TMP). During the outreach process for the TMP, Pleasanton's mountain-biking residents requested that a mountain bike trail be constructed at Augustin Bernal Park. The trail is intended to avoid conflicts between hikers and mountain bikers since the bikers go downhill at higher speeds. This idea was supported by the bikers and the hikers throughout the outreach process for the TMP. The project was prioritized during the 2019/20 CIP funding process and money was set aside to design and build the project. The budget for the project was established at $130,000. In summer 2019, City staff reached out to mountain bikers, designers, and other agencies that had experience with trail construction, such as the East Bay Regional Park District (EBRPD), to determine trail construction options. EBRPD recommended Action Sports Construction (ASC) as a potential design and construction option. Staff reached out to ASC in November 2019 to confirm that they were interested in the Augustin Bernal Downhill-Only Mountain Bike Trail at Augustin Bernal Park Project and obtained a proposal for the design and construction of the trail. Additionally, staff advertised an RFQ for environmental services for the trail in eary 2020. The City's selection committee ranked Dudek highest among the interviewed environmental firms. City Council approved the contracts with ASC for design and construction services and Dudek for environmental services on August 4, 2020. After City Council awarded the contracts, ASC informed City Staff that they were unable to obtain the required insurance under the terms of the contract, so staff has evaluated other options to complete this unique project. Through the selection process for the environmental services, it was learned that Dudek also has experience designing mountain bike trails. At this time, staff is recommending that the project approach be revised. Instead of having the trail designed and constructed by ASC, with Dudek performing only environmental services, staff is proposing that Dudek design the trail and perform the environmental services. The construction of the project will then be competitively bid. Staff believes this will be the most efficient and expeditious way of moving forward as Dudek is already familiar with the project. The current contracted environmental services with Dudek are $45,810, and the contract amendment for trail design services is $22,680, for a total contract amount of $68,490. With the environmental and design services, and advertising costs, there is $61,180 remaining for bidding and construction. At the outset of the project, City staff expected design and environmental services to be more significant than construction costs due to the unique nature of the project. This was underscored by the trail construction costs as initially proposed by ASC. Therefore, City staff believes the remaining budget will be sufficient for bidding and constructing the project. Page 2 of 3