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BACKGROUND The existing configuration of Operations Services Department (OSD) buildings, offices, and crew space at the Operations Service Center is not suitable to maintain minimum physical distances necessary to limit COVID-19 exposure among staff. As a result, the OSD Management Team adjusted work schedules for essential services staff to follow an A/B shift format such that only one shift was working onsite on a weekly basis. The arrangement complies with County Health order and minimizes the chance of exposing the entire OSD workforce to COVID-19 should an employee become infected. DISCUSSION As the City is progressing in its COVID-19 recovery efforts, the City is entering into Phase two— Category 3 of its recovery plan, in which all of the maintenance divisions staff would work 100% at the same time, but at 50% building occupancy. This requires additional indoor facility accommodations, including trailers, locker rooms and restrooms to meet the 50% occupancy requirements and to limit COVID exposure for employees and allow for social distancing. The OSD Management Team determined that using temporary office trailers could provide the space needed for physical distancing for employees and that there is enough room at the Operations Service Center to locate the trailers. The trailers will include two (2) large 24' x 60' office configurations to act as crew space and two (2) smaller 10' x 32' open configurations to act as locker rooms. Temporary electrical power and network connections will be provided to the trailers making them fully functional workspaces. The trailers and locker rooms will be supporting the Parks and Utilities Divisions. Other Operations Services Divisions are being accommodated in existing buildings. The 15% contingency amount in the contract is included to provide flexibility should the trailers be needed for a longer period. The trailers are being supplied by Pacific Mobile Structures, Inc. Using a cooperative purchase agreement under the California Multiple Award Schedule No. 4-10-56-0036A. Signed agreements are included as Attachments 1 —4. Submitted by: Fisc eview: Approved by: Kathleen Yurchak Tina Olson Nelson Fialho Director of Operations and Director of Finance City Manager Water Utilities Attachments: 1. Lease Agreement 15996 - 24x60 2-office 2. Lease Agreement 16230 - 10x32 Open 3. Lease Agreement 16724 - 24x60 1-office 4. Lease Agreement 16747 - 10x32 Open Page 2 of 2