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BACKGROUND <br />A Request for Proposal (RFP) seeking weed abatement and fire vegetation <br />management services was advertised in August 2020. After reviewing all RFP's, staff <br />determined that the proposal from Terra Landscape most fully met the criteria and <br />qualifications for the project. In addition, Terra Landscape, provided a competitive <br />tractor services quote of $225 per hour and the lowest as -needed hourly rate of $41.33. <br />A total of four (4) proposals were received for this project on August 18, 2020. The four <br />bidders included Aquatic Harvesting, Northern Landscape Management, Hanford, and <br />Terra Landscape. Fees for the work ranged from $290.67 to $41.33 per hour for weed <br />abatement and fire vegetation management services. <br />Bid Summary <br />As -Needed Hourly Rate <br />Tractor Services <br />Aquatic Harvesting <br />$63.33 <br />$325 <br />Northern Landscape Management <br />$84.17 <br />$184 <br />Hanford <br />$290.67 <br />$610 <br />Terra Landscape <br />$41.33 <br />$225 <br />The annual compensation schedule per fiscal year is as follows: <br />FY 2020/21 - $125,000 (prorated) <br />FY 2021/22 - $150,000 <br />FY 2022/23 - $150,000 <br />DISCUSSION <br />The project scope of this agreement consists of landscape weed abatement services at <br />various City locations. Project administration is under the direction of the Parks <br />Maintenance Division of the Operation Services Department. <br />Operations Services staff currently manages 149 weed abatement locations throughout <br />the City. The work is performed for fire suppression, to maintain health of planted <br />landscaping, and for aesthetic reasons. <br />Within the City's boundaries weed abatement locations include: <br />• Roadside right-of-ways <br />• City owned lots <br />• Bioswales <br />• Drainage ditches <br />• Open space locations <br />• Utilities water tanks and lift stations <br />• City parks <br />Page 2 of 3 <br />