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THE CITY OF �L£�S�4NTON® CITY COUNCIL AGENDA REPORT9 P October 6, 2020 Engineering TITLE: APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH QUINCY ENGINEERING IN THE AMOUNT OF $99,430 TO COMPLETE THE REDESIGN AND PREPARE BIDDABLE CONSTRUCTION DOCUMENTS FOR THE HOPYARD ROAD AND OWENS DRIVE INTERSECTION IMPROVEMENTS PROJECT, CIP NO. 15525 SUMMARY On August 15, 2017, City Council entered an agreement with Quincy Engineering (Quincy) to complete biddable construction documents for the partial reconstruction of the intersection at Hopyard Road and Owens Drive to add a right-hand turn lane on southbound Hopyard Road to Owens Drive and incorporate bike and pedestrian improvements. Because the work on Hopyard Road includes roadway modifications in Caltrans' right of way, Caltrans staff has been involved with review and approval of the plans. Unfortunately, after already signaling approval of the design during several meetings, when receiving the near final plans for official review, Caltrans has now requested changes to the lane configurations and alignment. The requested changes are significant and require the redesign of a large portion of the project. But since the project must include work in Caltrans right-of-way, to move forward there is no choice but to make the requested changes. City staff recommends approval of an amendment to the agreement with Quincy in the not -to -exceed amount of $99,430 to complete the redesign and prepare biddable construction documents. Approve the First Amendment to the professional services agreement with Quincy Engineering in the not -to -exceed amount of $99,430 to complete the redesign and prepare biddable construction documents (increasing the total contract amount from $158,928 to $258,358). 2. Authorize the City Manager to execute the agreement. FINANCIAL STATEMENT The current Capital Improvement Program budget includes $2.78 million to fund the design and construction of the Hopyard and Owens Intersection Improvements Project, CIP No. 15525. The total design cost for this project will be $310,127 which includes the original contract amount, this amendment, and other previous task authorizations charged to the project budget as shown in Attachment 1.