10B - Laserfiche WebLink

3. Evaluation of past performance An evaluation of FY18 activities was developed for public comment in September 2019. Accomplishments of FY18 activities were included in the FY18 CAPER that was released for public comment in early September 2019. Please refer to prior year CAPERs for an evaluation of past performance. The CAPER for FY19/20 will be completed in September 2020. 4. Summary of citizen participation process and consultation process Community participation is a very important part of the Consolidated Plan and Action Plan development process. The City maintains an active database of potential interested parties and uses it to send out notification of grant funding opportunities at the beginning of every application cycle (early December) which is also the beginning of the annual Action Plan (and Consolidated Plan) process. The list currently includes approximately 250 nonprofit agencies, individuals, and other interested parties. In addition, ads are placed in local newspapers(including the Pleasanton Weekly which is distributed to every household in Pleasanton)and on the City's web site. Interested parties have multiple opportunities to participate and provide input on the process starting with annual grant workshops in early December through the annual CAPER hearing held annually in August. Per the waiver granted to the City of Pleasanton by HUD in order to contain the effects of the COVID-19 global health pandemic, the public comment period for the Consolidated Plan will not be for 30 days as statutorily required by HUD. Instead,the City has been permitted to hold a 5-day public comment period from June 15 through June 19 2020. A public hearing will be held on June 18, 2020 to take comments on the draft HOME Consortium Consolidated Plan. This meeting will be held at the County's Community and Housing Development office in Hayward. Public Notices are placed in the following newspapers:Alameda Times Star, Oakland Tribune, Hayward Daily Review, Fremont Argus and the Tri-Valley Herald. The notice includes provisions for how the disabled can access the meeting along with a detailed description of what is included in the Consolidated Plan. At the public hearing,a sign-in sheet is circulated for attendance. HCD staff present the staff report regarding the Consolidated Plan. Committee members ask questions of staff, the public is then asked to make comments. Any comments are recorded in the meeting and will be listed below. The draft Consolidated Plan will be distributed to all cities and main library branches in Alameda County, HUD,and any interested citizens,organizations, or agencies. The City will also post the draft and final plans on its web site. Once the Consolidated Plan is adopted, it will be made available along with any substantial amendments (if necessary) and the annual performance reports made to the general public. Distribution will be the same as mentioned above as well as any requests made to HCD for a copy of the Consolidated Plan. Materials will also be made available in alternate formats upon request. In addition,as part of the Analysis of Impediments to Fair Housing Choice, a survey was sent out to all of the cities to distribute to interested parties. 3,296 people participated in the survey. Outreach also included three (3) community engagement meetings held in Berkeley,Oakland, and Hayward. These locations were chosen due to their proximity to the highest number of priority groups, including racial and ethnic minorities, people experiencing homelessness, people with disabilities, people residing in R/ECAP5, and people with limited English proficiency. Responses were received from people who live or work in all of the cities in the County. Throughout the Consortium, most respondents indicated that Consolidated Plan PLEASANTON- DRAFT 3 OMB Control No:2506-0117(exp.06/30/2018)