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4.3.2.1. Three price quotes required. If three cannot be obtained, submit a <br /> memo to the Finance Department outlining the solicitation/selection <br /> process. Alternatively, use force accounts or work authorization <br /> pursuant to an"As Needed" service contract. <br /> 4.3.2.2. The Qualified Low Bidder must be selected. If recommending a Sole <br /> Source Provider or a contractor other than the Qualified Low Bidder, <br /> the Department Head must submit a memo to the Finance Department <br /> justifying the recommendation. City Manager approval is required. <br /> 4.3.2.3. City Public Works Agreement, Agreement for As-Needed Goods and <br /> Services (with maximum term of five years), or other appropriate City <br /> agreement is required. Must be signed by the contractor and City <br /> Manager prior to issuance. <br /> 4.3.2.4. Submit properly coded invoice with agreement in accordance with <br /> administrative guidelines. <br /> 4.3.3. $60,000.01 to $200,000: City Manager Approval with Informal Bidding <br /> 4.3.3.1. Issue a Notice Inviting Informal Bids to all contractors in the service <br /> category list developed by the City and/or all appropriate trade <br /> journals at least ten calendar days prior to bid opening. Bids must be <br /> received in a sealed envelope at a specific time, date, and location. <br /> 4.3.3.2. Selection must be the Lowest Responsive and Responsible Bidder. If <br /> recommending a Sole Source Provider or a contractor other than the <br /> Lowest Responsive and Responsible Bidder,the Department Head <br /> must issue a memo to the Finance Department(copied to the Law <br /> Department)justifying the recommendation. City Manager approval is <br /> required. <br /> 4.3.3.3. City Public Works Agreement, As-Needed Goods and Services <br /> Agreement(with maximum term of five years), or other appropriate <br /> City agreement is required. Must be signed by the contractor and City <br /> Manager prior to issuance. <br /> 4.3.3.4. Submit properly coded invoice with agreement in accordance with <br /> administrative guidelines. <br /> 4.3.4. $200,000.01 and above: City Council Approval with Formal Bidding <br /> Purchasing Procedures and Manual (Revised 12/17/151-21-2020) 15 <br />