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4.1.3.1. Vendor must be chosen using a competitive bidding process (see <br /> definitions section). A Managed Qualified Bidders List may be used if <br /> existing. Alternatively, a Cooperative Purchasing Agreement (CPA) <br /> can be used. A Sole Source Vendor can be used with City Manager <br /> Approval. <br /> 4.1.3.2. Qualified Low Bidder must be selected. City Council approval is <br /> required. <br /> 4.1.3.2.1. If two or more vendors propose supplies, equipment or trade services <br /> at the same total or unit price, with generally equivalent qualifications., <br /> preference shall be given to the city-based vendor. Such local <br /> preference shall be utilized only when allowed by state and federal <br /> law, and the requirements of the underlying funding source; <br /> 413.2.2. If city-based vendors or contractors' bids are greater than non-city <br /> based vendors or contractors, when calculating and comparing bids <br /> from vendors or contractors providing supplies, equipment or trade <br /> services, the city shall deduct five percent(5%) from the total bid of <br /> any city-based vendor or contractor, except that the amount of the <br /> local preference deduction shall not exceed five thousand dollars <br /> ($5,000) for any single purchase order or contract. <br /> 4.1.3.1.1.4.1.3.2.3. Such local preference shall be utilized only when allowed <br /> by state and federal law, and the requirements of the underlying <br /> funding source. Such local preference is not required in the event <br /> of an emergency. <br /> 4.1.3.2.4.1.3.3. City agreement(with maximum term of five years) or PO is <br /> required, and must be signed both by the vendor and City Manager <br /> prior to issuance. If the vendor requires a vendor-provided agreement <br /> instead, it requires prior review and approval from the Law <br /> Department. <br /> 4.1.3.3.4.1.3.4. Submit properly coded vendor invoice with agreement or <br /> PO and account numbers to the Finance Department in accordance <br /> with administrative guidelines. When using a CPA, submit a copy of <br /> the CPA with the PO. <br /> 4.2. Professional Services <br /> 4.2.1. $0 to $10,000: Department Head Approval <br /> Purchasing Procedures and Manual (Revised 12/17/1£11-21-2020) 12 <br />