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THE CITY OF 15 CITY COUNCIL AGENDA REPORT pLEASANTON January 21, 2020 Library and Recreation TITLE: APPROVE FIFTH AMENDMENT TO AGREEMENT WITH MONTE VISTA MEMORIAL INVESTMENT GROUP IN THE AMOUNT NOT TO EXCEED $184,580 FOR GROUNDS MAINTENANCE AND BURIALS AT THE PLEASANTON PIONEER CEMETERY SUMMARY Monte Vista Memorial Investment Group (Monte Vista) was selected by the City of Pleasanton to provide grounds maintenance and burial services for the Pleasanton Pioneer Cemetery (Cemetery) in December 2016. Since that time, multiple capital improvement projects have been completed at the cemetery, increasing landscaping and grounds maintenance needs. Additionally, the number of burials continues to be high, approximately 40 per year. This amendment increases the contract price for grounds maintenance and burials for 2020 and extends contractual services with Monte Vista for the fourth year of a contract that can be extended for up to five years. RECOMMENDATION Approve the Fifth Amendment to the Professional Services Agreement for burial services and grounds maintenance with Monte Vista Memorial Investment Group. FINANCIAL STATEMENT The total not to exceed amount of the proposed contract for fiscal years 2019/2020 and 2020/2021 (calendar year 2020) is $184,580. In fiscal year 2017/18, the revenue received by the City for burials was $141, 843. In fiscal year 2018/19, the revenue received by the City for burials was $161,242. The Cemetery operates as an enterprise fund, with operating revenues mostly off-setting operating expenditures. Operating expenditures include the contract with Monte Vista for grounds maintenance and grave digging, the contract with Graham Hitch for plot sales and burial services, City staff time, and all utilities. The City's General Fund provides a $50,000 subsidy to the Cemetery Fund. Cemetery revenues and expenditures are allocated in accounts 40150220- 430101 and 40250222-430101.