11 - Laserfiche WebLink

BACKGROUND The Pleasanton Pioneer Cemetery Master Plan, adopted by City Council on November 18, 2014, identified the wayfinding signage, informational kiosk, pathways, parking areas, planting, and other site improvements as components of the improvements planned for the cemetery. The entry and wayfinding improvements were the third phase of the planned improvements of the Pioneer Cemetery. Phase one of the master plan was construction of the Veteran's Memorial (completed in 2016) and phase two was the construction of the storage area (completed in 2018). City Staff contracted with Callander Associates Landscape Architecture, one of their on- call landscape architecture consultants, in February 2019 to create biddable construction documents based on the conceptual design in the master plan. The project was advertised for construction bid with the bid opening date of August 8, 2019. On August 20, 2019, City Council awarded the contract to the lowest responsible bidder, Suarez & Munoz Construction, Inc., in the amount of $394,240. Council authorized the Director of Engineering to approve change orders up to the project contingency amount of $40,000. DISCUSSION Construction began on September 16, 2019 and was completed on December 16, 2019. Two change orders were issue on the project, both for additional work requested by the City during construction. The first change order was for $23,500 and included grinding and removing a large tree stump, then doing finish grading around the stump site and nearby gravestones, installing a 24-inch box oak tree and the associated irrigation, installing approximately 200 linear feet of header-board and 31 cubic yards of mulch, planting additional shrubs and groundcovers, relocating a sign pole, and installing a new one-way sign and post. The second change order was for $1,800 and included the installation of approximately 40 linear feet of header-board and an additional 10 cubic yards of mulch identified by staff as needed to "complete" the desired appearance of the project. The change order work totaled $25,300, increasing the total construction contract to $419,540. The project was completed on schedule under the amount budgeted and is ready for acceptance. The remaining budget balance of$55,118 should remain in CIP No. 18750 as phase four of the cemetery improvements are currently under design. Submitted by: Fiscal'Review: Approved by: id\)Y Stephen Ki kpatrick T na Olson Nelson Fialho Director of Engineering Director of Finance City Manager Attachments: 1. Funding and Expenditure Summary Page 2 of 2