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o It doesn't apply to as many as members might think, as it depends on the firms that apply and what the project specifications; some cities have exclusions. Special situations can have prequalified vendors selected. Also, federal funding requirements may override how funds are spent in certain circumstances. What is the approximate amount the City currently pays annually in materials, equipment, and supplies? o About 18-20 million paid annually (inclusive of expenses such as PG&E, Zone 7, etc.) What is the current evaluation process for selecting vendors? o Multiple categories are considered, including scope of work, qualifying experience, reference checks, subcontractors, price, location, and prior experience with the City; these are all factored into the evaluation process. Although City Council does not make the selection, City Council holds staff to a high level when selecting vendors. Is there record of vendors along with their scoring? o There is no formal record; however, at a staff level each department has knowledge of the quality of work that was done by previous vendors, which is factored in the evaluation and referral of the vendor. What is the potential impact? o As an example; based on a pool of $4 million in expenditures, if 20% of this were subject to local preference that would be approximately $200,000 annually. o The City could consider this a marketing expense that demonstrates its commitment to supporting local businesses. EVC members offered that supporting our local community is one of the valued characteristics of Pleasanton: it is more than an economic issue but a moral issue as well. Local businesses support local students and schools for donations and fundraisers. Making the choice to support local and reinvest in our community to maintain the high standards Pleasanton residents and businesses have come to expect is the example the City should set. If the City has a policy to support local, it will send the message to the businesses and residents to do the same, and it is important for consumers to understand what happens to a dollar after it is spent and how beneficial it is to spend locally. Concerns regarding a local preference included not having the ability to choose a non - local vendor that may be more qualified and better suited than a local vendor. Local vendors that have previously provided services may not have a good recommendation of work done and the City should not be required to work with them solely because they are local. • If there a post -purchase evaluation? o There is for large projects; not for smaller projects. Will Doerlich made a motion for a local bidding advantage of 5%, not to exceed $5,000, to include materials and supplies as well as general services. Barbara Steinfeld offered an amendment to the motion to include a local preference if there is a tie, in addition to the local bidding advantage of 5%, $5,000 maximum, and general services. Will Doerlich accepted the amendment. Ellen Pensky McGraw, along with Steve Baker, seconded the motion. The motion passed by a vote of 16-0-0.