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although it may be accomplished in conjunction with Operation Services and one of their on-call contractors. Bids Sealed bids for this project were opened on October 15, 2019. A total of eight bids were received, ranging from $823,000 to $1,215,000. The advertised construction cost estimate was $1.1 million (see Attachment 5). The lowest responsible bid was received from CWS Construction Group, Inc. of Novato, California, in the amount of $823,000. All bid documents were found to be in order and past work performed by CWS Construction Group, Inc. was verified to be satisfactory. Staff recommends award of the construction contract to CWS Construction Group, Inc. Budget Attachment 1 includes all expenses to date on this project as well as all anticipated expenses to complete the work; the anticipated expenses included with this construction award, as well as project expenses outside this award — such as furniture, fixtures and equipment. Also shown on Attachment 1 is the amount budgeted to complete the total project. There is adequate funding available within the project budget. Due to the construction bid amount and other expenses currently anticipated, a surplus project budget of$97,150 should remain at project completion. Schedule It is anticipated that the contractor will start work on this project in early January 2020, although discussion is under way to determine the feasibility of performing the necessary demolition work during the period of lower library use over the upcoming holidays. The actual start date will be dependent on when staff utilizing the planned construction area can relocate to temporary spaces in the library's large meeting room, and all stored items and personal property can be moved out of the construction work area. The library will remain open, with normal operating hours throughout the construction. The plans require temporary walls be constructed between the work area and the rest of the library to prevent the construction impacts such as noise, dust, etc. from interfering with library use as much as possible. The contractor will access the job site through the library's side doors. The proposed schedule for the project is as follows: Approval of Plans and Specifications/Award of Contract November 5, 2019 Relocate staff and empty work area By December 31, 2019 Start of Construction January 2020 End of Construction May 2020 Install Furniture and Move-in By June 1, 2020 Page 4 of 5