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DISCUSSION A recent competitive bidding process for a new custodial maintenance agreement solicited bids from three contractors with costs ranging from $2,095,535 to $3,497,340 for the three-year period. Margarita's Cleaning &Janitorial Services and Karla's Janitorial Services &Suppliers were disqualified for having irregularities and being unresponsive to the bid submittal requirements. Imperial Maintenance Services, Inc. was selected as the qualified lowest bidder and demonstrated the best approach to meet the City's facility maintenance standards. The selected bid is $364,944 more than the FY 2018/19 custodial agreement. The increased cost can be attributed to the addition of two new facilities (Ponderosa Park restrooms and the Joint Police Service Center), and increasing contractor costs (i.e. staff wages, supply and consumable costs, and other overhead costs). The new maintenance service agreement with Imperial Maintenance Services, Inc. is for three years with the option for two additional one-year extensions. The total compensation for the first three years of the agreement is $3,341,316. The contract amount per fiscal year is $940,744 for FY 2019/20, $1,164,988 for FY 2020/21 and $1,235,584 for FY 2021/22, inclusive of custodial services and the cost of purchasing and delivering consumables. Additional services are being considered for years two and three of the agreement to include weekday, weekend and after-hours response for facility cleanup requests and onsite supervision to address quality of services provided, which is accounted for in the contract amount in years two and three. Submitted by: �� ``• \ Kathleen Yurchak Director of Operations and Water Utilities Attachment: Fiscal Review: ,� � 1 � Tina Olson Director of Finance 1. Maintenance Service Agreement Page 3 of 3 Approved by: Nelson Fialho City Manager