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BACKGROUND The custodial maintenance agreement for City facilities is managed by the Support Services Division in the Operations Services Department. There are 27 buildings with over 214,000 square feet of space that require daily cleaning and monthly, bi-monthly, quarterly and bi-annual special services such as window washing, floor/carpet cleaning, and deep cleaning. In addition, there are two alternate items included in the agreement, the Park Restrooms and Museum on Main. There are 17 park restrooms that require 7 - day service due to operational use. The Museum on Main is a City owned building, and is responsible for cleaning the facility per the facility use agreement. The 2 -day custodial services cost is included in the cost of the Imperial Maintenance agreement that is reimbursed to the City by the Museum on Main. In addition to cleaning and special services, the contractor is also be responsible for purchasing and delivering all consumables (i.e. toilet paper, paper towels, soap, etc.) to each facility. In the past several years, staff has seen an increase in costs for custodial services (see chart below). In FY 2013/14, through a formal bid process, bids that were submitted ranged from $185,000 to $436,800. The scope of work included the daily cleaning of 14 buildings and additional services per request. In FY 2014/15, through formal bid process, the winning bid was awarded an agreement for $525,000. The scope of work included the daily cleaning of 26 buildings, 16 park restrooms, special services and the cost of purchasing and delivering all consumables. The recent formal bid process solicited bids from three contractors with costs ranging from $609,198 to $940,744. The scope of work included 27 facilities, 17 park restrooms, special services, and the cost of purchasing and delivering all consumables. The increased cost can be attributed to the addition of two new facilities (Ponderosa Park restrooms and the Joint Police Service Center), and increasing contractor costs (i.e. staff wages, supply and consumable costs, and other overhead expenses). The lowest bid was disqualified due to irregularities in the submittal materials and lack of responsiveness to the bid submittal requirements. 1,400,000 1,200,000 1,000,000 800, 000 600,000 400,000 200,000 COST OF CUSTODIAL SERVICES —♦—Custodial Services FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 Page 2 of 3