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Page 5 their area prior to the mailing of ballots. We would assist with public informational and educational outreach strategies and property owner informational services by providing the following: • Outreach training/orientation session with City staff • Creation of the basic tools the City would use throughout the ballot proceeding: ➢ Informational handout ➢ FAQ document > Talking points document ➢ Property owner contact list with individual proposed assessments and other pertinent individual information 4.)BALLOTING SERVICES Services under this task would include designing, printing, addressing, and mailing of the notice and assessment ballots to all property owners in each district. The design of the official notice,assessment ballot,supporting informational items,and mailers is one of the most important elements of a successful ballot outcome.SCI will utilize its unmatched expertise to design a notice and ballot and informational items that clearly and concisely explain the reason for the flood control assessment and that meet all legal requirements. After the draft notice and ballot are prepared,they will be provided to the District and its legal counsel for review and comment. Feedback and comments will be incorporated before the documents are finalized. After the notice and ballot are finalized, SCI will oversee the printing and addressing of the ballots. After the notices and ballots are printed and addressed, they will be mailed, pursuant to the California Constitution and the Government Code,to all property owners in the proposed district with a proposed assessment. Throughout the balloting,SCI will also field and respond to property owner inquiries,will research and confirm new owners that are not reflected on the official county property ownership records,and will issue replacement ballots as needed. We will also prepare resolutions,documents and information for the public hearing, and will assist the City and its legal counsel with responding to property owner testimony at the public hearing. At the close of the balloting period, at the public hearing, SCI will assist the City clerk, the official tabulator, with the tabulation of the ballots received, and will assist with the preparation of the ballot results to be announced at the Council meeting. 5.)STAFF REPORTS AND RESOLUTIONS AND 6.)CITY COUNCIL MEETINGS SCI will prepare all resolutions, the notices of public hearings and agenda reports, and other supporting documents, and attend City Council Meetings for the rate adjustments to Windsor and Bonde Ranch.